Board of Supervisors Regular First Meeting   1/6/2021

1. Call to Order. ▶︎ 0:01

1. Call to Order. ▶︎ 0:01

1. Call to Order. ▶︎ 0:01

1. Call to Order. ▶︎ 0:01

1. Call to Order. ▶︎ 0:02

2. Pledge of Allegiance. ▶︎ 1:29

3. Moment of Silence. ▶︎ 2:06

Annual Organization:

4. Election of Chair. ▶︎ 4:03

5. Election of Vice-Chair. ▶︎ 7:36

6. Appointment of Clerk and Senior Deputy Clerk. ▶︎ 9:05

• Appointment, Clerk and Senior Deputy Clerk (Memo).pdf

7. Board 2021 Calendar - Set Meeting Times, Dates and Places for Calendar Year 2021. ▶︎ 10:38

• Board Calendar 2021 (Memo).pdf

8. Board Rules, Policies and Operating Guidelines: ▶︎ 13:16

8.1. Adoption of Board Rules of Procedure. ▶︎ 13:29

• Board Rules of Procedure.pdf

8.2. Adoption of Board Policies.

• Board Policies.pdf

8.3. Adoption of the Board of Supervisors Operating Guidelines

• OperatingGuidelines.pdf

9. Adoption of Final Agenda. ▶︎ 14:42

10. Brief Announcements by Board Members. ▶︎ 16:25

11. Proclamations and Recognitions: ▶︎ 33:29

11.1. Proclamation Celebrating Martin Luther King, Jr. Day.

• Proclamation (Martin Luther King, Jr. Day).pdf

12. From the Public: Matters Not Listed for Public Hearing on the Agenda or on Matters Previously Considered by the Board or Matters that are Pending Before the Board. ▶︎ 47:06

13. Consent Agenda (on next sheet) ▶︎ 56:03

2:00 p.m. - Action Items:

14. SE202000016 Homestay Special Exception (Evelyn Tickle Kitchin). ▶︎ 1:05:24

• Staff Memo.pdf
• Staff Analysis.pdf
• Applicant Request.pdf
• Homestay Regulations.pdf
• Location Map.pdf
• House and Parking Location Exhibit.pdf
• Resolution.pdf

15. SE202000015 Homestay Special Exception (Susan Pierce). ▶︎ 1:11:19

• Staff Memo.pdf
• Staff Analysis.pdf
• Applicants Request, Plat, Neighbor Support.pdf
• Homestay Regulations.pdf
• Location Map.pdf
• Resolution.pdf

16. Recommended Revisions to the County’s Financial Management Policies. ▶︎ 1:29:39

• Recommended Revisions to Financial Policy.pdf
• County Investment Policy.pdf

3:30 p.m. - Recess.

3:45 p.m. - Presentations:

17. Transportation Planning Quarterly Report. ▶︎ 1:58:48

• Transportation Planner Quarterly Report (Jan 2021).pdf

18. Virginia Department of Transportation (VDOT) Quarterly Report. ▶︎ 2:35:51

• VDoT Report (January 2021).pdf

19. 4:30 p.m. - Closed Meeting. ▶︎ 2:58:08

20. Certify Closed Meeting. ▶︎ 2:59:54

21. Boards and Commissions:

21.1. Board Member Committee Appointments. ▶︎ 3:01:30

• Board Member Appointment Memo.pdf
• Board Member Committees and Terms.pdf

21.2. Vacancies and Appointments. ▶︎ 3:06:01

• Boards and Comm Memo.pdf
• Vacancy List.pdf
• Applications.pdf

6:00 p.m.

22. From the Public: Matters Not Listed for Public Hearing on the Agenda or on Matters Previously Considered by the Board or Matters that are Pending Before the Board. ▶︎ 3:07:18

Public Hearings:

23. 20-03(1) – Agricultural and Forestal Districts. Ordinance to amend County Code Chapter 3, Agricultural and Forestal Districts, Article 2, Districts of Statewide Significance, Division 2, Districts, to review certain districts, and to make corrections to certain district regulations to identify all those tax map parcels within the districts, as specified below: a) AFD 2020-01 Batesville AFD – District Review. The proposed ordinance would amend Section 3-207, Batesville Agricultural and Forestal District, to continue the district for all parcels identified in the district regulations, to set the next district review deadline date of December 16, 2025, to identify TMP 70-40 as no longer being in the district (this parcel was removed from the district by the former owners’ heirs), to identify TMP 85-3A1 as being in the district (this parcel was created by the division of another parcel in the district), and to remove TMP 85-17B, as well as any parcels for which a request for withdrawal is received before the Board acts on the proposed ordinance. The review of the district will be r ▶︎ 3:07:39

• Proposed Ordinance.pdf
• November 10, 2020 PC Staff Report - Batesville District Review.pdf
• November 10, 2020 PC Staff Report - High Mowing District Review.pdf
• Presentation.pdf

24. B. F. Yancey Community Food Pantry lease for a portion of the Yancey School Community Center. To receive comments on its intent to consider approving a lease agreement with B. F. Yancey Community Food Pantry for a portion of the Yancey School Community Center, located at 7625 Porters Road, Esmont, Virginia (Parcel 128A2-00-00-01800). ▶︎ 3:23:19

• State Corporation Commission Certificate of Incorporation dated April 12, 2020.pdf
• Proposed Lease Agreement between the County and the B. F. Yancey Community Food Pantry.pdf
• Resolution.pdf

25. SP2020-14 1680 Seminole Trail Auto Dealership Outdoor Sales, Storage and Display. PROJECT: SP202000014 1680 Seminole Trail Auto Dealership MAGISTERIAL DISTRICT: Rio TAX MAP/PARCEL: 06100-00-00-120T0 LOCATION: 1680 Seminole Trail PROPOSAL: Establish outdoor sales/storage/display of vehicles on approximately .71 acres. PETITION: Outdoor storage, display and/or sales serving or associated with a permitted use within the Entrance Corridor Overlay under Section 30.6.3.a.2.b of zoning ordinance. No dwelling units proposed. ZONING: HC Highway Commercial – commercial and service; residential by special use permit (15 units/acre); EC Entrance Corridor Overlay District – overlay to protect properties of historic, architectural or cultural significance from visual impacts of development along routes of tourist access. AIA Airport Impact Area: Yes COMPREHENSIVE PLAN: Core Area within Rio 29 Small Area Plan - area intended to have a mixture of uses including residential, commercial, retail, office, institutional and employment uses. Buildings with heights of 3-6 stories, built close to the str ▶︎ 3:29:48

• Transmittal Summary.pdf
• PC staff report.pdf
• Vicinity Map.pdf
• ARB Action Letter.pdf
• Proposed plan.pdf
• CAC minutes.pdf
• PC Action Letter.pdf
• PC Minutes.pdf
• Resolution.pdf

26. Ordinance to Prevent the Spread of the Novel Coronavirus, SARS-CoV-2, and the Disease it Causes, Commonly Referred to as COVID-19. To receive public comment on its intent to re-adopt an ordinance entitled “An Ordinance to Prevent the Spread of the Novel Coronavirus, SARS-CoV-2, and the Disease it Causes, Commonly Referred to as COVID-19,” which was most recently re-adopted on November 18, 2020 as an emergency ordinance (Ordinance No. 20-E(7) and thereafter amended on December 16, 2020 (Ordinance No. 20-E(8)). The ordinance establishes: (1) limitations on the number of persons at food establishments, farm wineries, limited breweries, and limited distilleries; (2) limitations on the number of attendees at gatherings; and (3) requires persons to wear face coverings in public places. The ordinance also includes definitions, specific provisions for when and how the above-described limitations apply, and imposes criminal penalties for violations. ▶︎ 3:49:22

• Proposed Ordinance.pdf

27. An Ordinance to Amend County Code Chapter 6, Fire Protection. To receive public comment on its intent to amend Sec. 6-100, Purpose, and Sec. 6-102, Establishment and composition of the coordinated fire and rescue system, of Chapter 6, Fire Protection, of the Albemarle County Code by deleting the references to the Scottsville Volunteer Rescue Squad as a member of the County’s coordinated and integrated fire and emergency medical service system and to update a reference to the Virginia Code. ▶︎ 3:56:20

• Proposed Ordinance.pdf
• Resolution dated April 17, 2019.pdf

28. From the Board: Committee Reports and Matters Not Listed on the Agenda. ▶︎ 3:59:12

29. From the County Executive: Report on Matters Not Listed on the Agenda. ▶︎ 4:15:53

30. Adjourn to January 20, 2021, 1:00 p.m., electronic meeting pursuant to Ordinance No. 20-A(16). ▶︎ 4:19:14

CONSENT AGENDA

13. FOR APPROVAL (by recorded vote):

13.1. FY 2021 Appropriations.

• Appropriation Descriptions.pdf
• Appropriation Resolution.pdf

13.2. Personnel Policies P-61 and P-66 Amendments.

• Resolution.pdf
• Proposed Draft of § P-61.pdf
• Att.C -Proposed Draft of § P-66.pdf
• Clean Version of Proposed § P-61 for Adoption.pdf
• Clean Version of Proposed § P-66 for Adoption.pdf

13.3. Department of Community Development (CDD) Fees Update. ▶︎ 4:19:17

• Resolution of Intent.pdf
• Chapter 5 Ordinance.pdf
• Chapter 7 Ordinance.pdf
• Chapter 14 Ordinance.pdf
• Chapter 17 Ordinance.pdf
• Chapter 18 Ordinance.pdf

13.4. SE202000009 Southwood Phase 1.

• SE2020-009 Memo.pdf
• Applicant Request.pdf
• Staff Analysis.pdf
• Resolution.pdf

13.5. SE202000018 R. A. Yancey - Special Exception.

• Staff Report Special Exception.pdf
• Applicant Material.pdf
• Staff Analysis.pdf
• Resolution.pdf

13. FOR INFORMATION (no vote necessary):

13.6. Board to Board, December 2020, A monthly report from the Albemarle County School Board to the Albemarle County Board of Supervisors.

• Board-to-Board (December).pdf