Central Virginia
Albemarle County
Board of Supervisors Budget Work Session 2/28/2019
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Board of Supervisors Budget Work Session
2/28/2019
Attachments
Agenda.pdf
Minutes.pdf
Actions.pdf
1. Call to Order.
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0:01
2. Closed Meeting.
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1:54
3. Certify Closed Meeting.
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2:08
3:00 p.m.
4. Work Session: FY 2019-2020 Operating and Capital Budget.
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3:31
Presentation_ FY 19-20 Budget Work Session #3.pdf
5. From the Board: Committee Reports and Matters Not Listed on the Agenda.
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2:31:55
6. From the County Executive: Report on Matters Not Listed on the Agenda.
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2:32:00
7. Adjourn to February 28, 2019, 7:00 p.m., TJPDC Water Street Center, 407 E. Water Street.
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2:32:04
1. Call to Order.
SPEAKER_14
00:00:01
We're in the February 28th meeting of the Board of Supervisors in this session and I believe we have a resolution.
SPEAKER_13
00:00:12
The meeting pursuant to section 2.23711 of the Code of Virginia under subsection 3 to discuss and consider the acquisition of a real property for a public purpose in the Hersey area where discussion and open meeting would adversely affect the bargaining position or negotiating strategy of the board and under subsection 6 to discuss or consider the investment
00:00:32
Public funds were bargained as involved in where it made public.
00:00:36
Initially, it would adversely affect the financial interest of the county.
00:00:41
The investment of public funds being considered are for, one, infrastructure improvements in Roswell, and two, affordable housing projects in the northern portion of the Scottsville Magisterial District, three, additional emergency services in the Scottsville Magisterial District, and subsection seven, to consult with legal counsel on briefs.
00:00:59
and briefings by staff members pertaining to actual litigation between the board and the Charlottesville City Council regarding the Ragged Mountain Reservoir where consultation or briefing in an open meeting would adversely affect the negotiating or litigating posture of the county and the board, and under subsection 8, to consult with and be briefed by legal counsel and staff regarding specific legal matters requiring legal advice relating to the terms
00:01:29
with a possible agreement with a volunteer rescue squad.
SPEAKER_07
00:01:34
I move... No, that's it.
00:01:37
Second.
Ann Mallek
Supervisor, Board of Supervisors
00:01:38
Call the roll.
00:01:40
Ms. Mallek?
00:01:41
Yes.
00:01:41
Ms. McKeel?
00:01:42
Yes.
00:01:42
Ms. Palmer?
00:01:44
Yes.
00:01:44
Mr. Randa?
SPEAKER_12
00:01:44
Aye.
Ann Mallek
Supervisor, Board of Supervisors
00:01:45
Mr. Dill?
SPEAKER_12
00:01:46
That was great.
3. Certify Closed Meeting.
SPEAKER_13
00:02:08
Mr. Gallaway?
00:02:10
Yes.
00:02:11
Ms. Mallek?
00:02:12
Yes.
00:02:13
Ms. McKeel?
00:02:18
Yes.
00:02:18
Ms. Palmer?
SPEAKER_10
00:02:44
and Pete Scullinger, who I remember how to pronounce it right.
00:02:47
Thank you both for being here.
00:02:49
Our clerk, Claudette Borgeson, over to my right.
00:02:51
And then why don't we go around the table real fast and see who we're working with today.
SPEAKER_19
00:02:56
I'm Lori Allshouse.
00:02:57
I'm the Director of the Office of Management and Budget.
SPEAKER_03
00:03:00
Eddie Bowman, Office of Management and Budget.
SPEAKER_07
00:03:02
Jeff Richardson, County Executives Office.
00:03:04
Doug Walker, Deputy County Executive.
00:03:06
Trevor Henry, County Executives Office.
00:03:08
Craig Campner, County Attorney.
SPEAKER_18
00:03:11
Diantha McKeel, Jack Jouett, History.
SPEAKER_10
00:03:13
Ann Mallek, White Hall History, Ned Gallaway, Rio District, Rick Randolph, Scottsville, Ms. Palmer, Samuel Miller, Norman Dill, Rivanna And I want to remind everyone that with the mics up above, make sure you are talking loud so that the recording and the live feed can pick up your voice.
4. Work Session: FY 2019-2020 Operating and Capital Budget.
SPEAKER_10
00:03:31
Thank you for that.
00:03:32
And with that, it is starting us off.
SPEAKER_19
00:03:37
All right, Chairman Galloway, members of the board, I'm Lori Allshouse.
00:03:40
I'm going to kick us off today.
00:03:41
We have a lot of different speakers that we'll be sharing in this discussion today.
00:03:46
It is your work session and your discussion, and we're here to support you.
00:03:50
We have staff members from the Office of Management, Budget, and Finance that are here with us behind the table.
00:03:56
And then in the audience, we have other staff members and other agency representatives that are here if you have questions for them.
00:04:06
This is our third work session.
00:04:09
Today we're going to have a revenue update and then we'll continue through what we call the functional areas of the document.
00:04:16
Our next meeting is March 4th where you'll finalize the tax rates for advertisement and improve a proposed budget.
00:04:22
You have opportunities for other work sessions if needed.
00:04:25
April 9th is a public hearing on the board's proposed budget and the public hearing on your tax rate.
00:04:30
And on April 16th, you'll set your tax rate and approve your budget.
00:04:35
So we'll start off with the revenue update.
SPEAKER_00
00:04:41
Mr.
00:04:47
Chair, members of the board, this involves House Department of Finance.
00:04:52
You might recall that a year ago,
00:04:55
You might recall that a year ago I met with you two on two to talk about an update of the general fund revenues forecasted for FY19 as we were working on the FY19 budget.
00:05:06
At that time we spoke about the revenues that are shown up here on the screen in front of you.
00:05:11
These are all general fund revenues.
00:05:13
They're all local.
00:05:14
The theory at the time was we didn't want to touch state and federal because things were still kind of up in the air in both regards to both areas.
00:05:21
So I replicated the analysis today to match what we talked about last year.
00:05:26
And for the forecasting purposes for the update, I'm using the same methodology that I used a year ago.
00:05:32
That was a year over year methodology where I'm looking at FY19, how revenues are coming in year to date.
00:05:40
I'm comparing them against how revenues were coming in year to date.
00:05:42
for FY18.
00:05:44
If I'm seeing any significant difference between the two, let's say I saw a revenue stream that were coming in 5% this year, 5% over where it was coming in last year at this time, I might make the assumption, or I might not depending on how much I know about the revenue stream, I might make the assumption that we're going to end the year FY19 5% over where we ended in FY18.
00:06:06
I put a caveat on that because I might know something specific about a revenue stream that was adjusted, you know, the year to date we've had some sort of flukey influx of revenues in the stream.
00:06:16
So it's not exactly a hard and fast rule, but it's a general rule that most revenue streams have looked at.
00:06:23
With that being said, if I have a good estimate of where FY19 is coming in, I then can compare that estimate to what we were saying back in December or early January.
00:06:33
and if I see that for a particular revenue stream something looks like it's coming in well over or well below where it was coming in, where I thought it was going to come in back in December, then I would make an adjustment to the FY20 forecast.
00:06:46
But if everything looks pretty much the same where we were expecting it to be a few months ago, I'm not likely to change anything for FY20.
00:06:55
You might recall that last year we went through this process and at that point I came up with
00:07:02
Court projection that we were looking at close to $900,000 more than had been projected a few months before that.
00:07:11
Unfortunately, this year I have not found that to be true.
00:07:14
What I'm recommending is that we keep our forecast for FY20 right where it is.
00:07:20
I'm not seeing anything out there that suggests that there will be significantly more money coming in FY20 than we were projecting just a few months ago.
00:07:28
Now again, you know, this is still
00:07:32
We're not done with FY19.
00:07:33
We are still, I'm going to talk before the end, but we're not done with it.
00:07:38
We still have a few more months left in the year.
00:07:41
These numbers can change.
00:07:42
Why will we monitor them?
00:07:43
If I see anything out there that I think deserves attention, I will tell people about it.
00:07:48
With that, are there any questions, any comments?
00:07:59
Yes, as I mentioned last year and as I'll mention again, there's a variance.
00:08:17
Some numbers are a little bit higher, some numbers are lower than we were thinking a few months ago.
00:08:22
On that, I think this is still already proceeding.
00:08:26
There are two categories in particular that have me, my antenna, up.
00:08:30
I'm going to continue monitoring them.
00:08:32
One is sales tax revenue and the other is food and beverage tax revenue.
00:08:35
Those are both consumption.
00:08:38
Sales tax was coming in less than expected.
00:08:43
Less than I was expecting back in December.
00:08:45
However, if you've been reading the financial media, and I know that a number of you do,
00:08:48
At the national level, we had this flaky December figure whereby retail sales in the United States were actually lower in December, as reported by the Commerce Department, were lower in December than they had been in November.
00:09:00
That left a lot of us scratching our heads.
00:09:02
And locally, I'm still projecting that FY19 will finish out better than FY18 did, but I'm not getting quite the same sense of confidence that we're going to be
00:09:11
Much better than New Orleans.
00:09:12
Same with food and beverage.
00:09:14
If you think about there is a correlation between those two.
00:09:16
They're both driven by consumption and part of the correlation is if I'm out shopping I might also be out eating food.
00:09:22
So I'm keeping track of those.
00:09:27
Again, there's a great deal of variability in these revenue streams.
00:09:31
So I don't want to put a whole lot of emphasis on where we are right now.
00:09:36
Other than to say, you know, we did come in slightly, very slightly below what I was expecting, but these can change overnight within a month and they could be up above next month.
00:09:46
So, with that, any other thoughts or suggestions or comments?
SPEAKER_19
00:10:00
Okay, with that we'll proceed into the various categories of our budget document that's in front of you today and Andy will take this next slide.
SPEAKER_03
00:10:10
This slide is just a reminder as we discussed with the board on Tuesday, we kind of posed some policy questions for the board to consider as we go in for each chapter of the book.
00:10:18
Just to be clarity and we'll check in to get to the end of today's work session.
00:10:22
Does the board desire additional funding for anything that is unfunded that's not included in the District 20 recommended budget?
00:10:29
If the board were to identify something, staff would then develop options for the board's consideration.
00:10:33
And then on the other side, if the board decided to consider removing funding for what is currently included in the District 20 recommended budget.
00:10:41
With that, I will turn it over to Doug Walker, who will begin talking through the health and welfare chapter.
00:10:47
Thank you.
SPEAKER_12
00:10:47
Health and welfare as a functional area starts on page 121 in the budget book.
00:10:55
You will see in the pie chart that's included the largest cap
00:11:16
It also includes a number of other areas of county investment including the transfer to the Bright Star program, support for the Children's Services Act, support for the Charlottesville Albemarle Health Department, and Region 10 Community Services Board, the tax relief for the elderly program,
00:11:38
as well as myriad health and welfare agencies that are supported in large part through the APRT process, which Laurie will be speaking about in just a few minutes.
00:11:50
The major areas of change that we've noted for this conversation, and you have your books, there are other areas that you can see in the presentation.
00:12:13
at the outset.
00:12:15
There is also an investment in leadership within the department with an assistant director position, also funded partly by federal revenue, 32%.
00:12:25
Phyllis Savitas and her team are here to speak to this and other issues that you may have questions about.
00:12:32
I believe Phyllis also has something that she'd like to maybe comment on for your benefit if you consider the budget.
00:12:39
The Children's Services Act Fund, the transfer is a decrease over the current year of almost $300,000.
00:12:47
And as you speak to this also, we believe this is at least in part to the significant investment that the county has made in other services that have resulted in a more cost-effective approach to prevention, which has been, I think it's
00:13:05
corresponding impact or improvement in costs associated with the Children's Services Act.
00:13:11
And then tax relief for the overly disabled is up by almost seven and a half percent or seventy thousand dollars and this is driven partially or a combination of eligibility and in evidence of utilization.
00:13:26
So it's how many are eligible and how that is utilized.
Ann Mallek
Supervisor, Board of Supervisors
00:13:30
One question on the tax relief.
00:13:33
Greg, are we at our statutory cap on those?
00:13:37
Wait, we are.
00:13:38
I thought we were.
00:13:38
I just wanted to ask, just in case there was a chance to think about that.
00:13:43
It's always painful for the folks who just miss, who are not surviving well, but they just miss our capabilities to be able to qualify.
00:13:50
So I just wanted to ask.
SPEAKER_12
00:13:52
We have questions, but without objection, would Phyllis, one of those who wanted to address at least one issue.
SPEAKER_11
00:14:02
Good afternoon, Chairman of the board and board members.
00:14:05
I'm Phyllis Savitas, Director of Social Services.
00:14:09
Do I need some sort of mic?
SPEAKER_10
00:14:12
Speak loud.
SPEAKER_11
00:14:13
Okay, I can do that.
00:14:15
So I wanted to address, as I've been sitting through the board work sessions as well as listening to previous meetings, my impression is that there's a keen interest in the whole affordable housing issue.
00:14:28
So I wanted to advocate
00:14:31
what the ways in which social services can be a part of that concern or wanting to address that.
00:14:40
And what I wanted to speak to specifically is about the housing choice voucher program.
00:14:46
I know there's a lot of interest in
00:14:50
looking at development in terms of addressing the affordable housing issue.
00:14:55
But there's also an alternative mechanism to address that, and that is through the Choice Voucher.
00:15:03
And I wanted to give you some information that since July of 2018, we've actually issued 44 new vouchers.
00:15:13
21 of those families are currently under lease.
00:15:19
Now that said, certainly we wouldn't be able to continue to expand the vouchers without additional staff power to manage that.
00:15:30
But the way we were able to gain those additional vouchers is just re- kind of examining what we do with money that's unspent and making some decisions about how to allocate that and turn it into money for additional vouchers.
00:15:45
The second thing I'd like to highlight is that with increased staff power to manage vouchers, we would be in the position of pursuing additional grant opportunities through HUD for targeted vouchers such as those for families with disabled individuals.
00:16:05
So I wanted to advocate that that was one of our unfunded requests, an additional housing generalist, and I wanted to
00:16:15
indicate how that could make the entire way that the county addresses the affordable housing issue a more robust and allowing more options for our residents.
Liz Palmer
00:16:35
How difficult can we hear, certainly on the national news all the time, and I've talked to some developers about this, it's very hard to find
SPEAKER_11
00:16:44
We certainly do have landlords that are hesitant to take you know accept those vouchers I think it's a testimony to my staff though that they've developed strong relationships with the landlords in the community and the fact that we currently have 21 families under lease speaks to the fact that there are those who would accept the voucher
00:17:13
Also remember that these vouchers are portable and it's not restricted to Albemarle County, so if they receive a voucher and cannot find housing within the county, they could use it in one of the surrounding counties.
00:17:27
That's not ideal, but it's at least a way for them to secure housing that they can afford.
00:17:33
The other piece of this is that some of the housing assistance includes utility assistance, which
00:17:40
makes it even easier for the family to sustain that.
00:17:47
So the short answer is it's not that we have this huge pool of landlords, but I think that our case managers work really closely with landlords to help explain the program and
Liz Palmer
00:18:02
and encourage their participation.
00:18:07
The additional person would enable us to continue adding more vouchers.
SPEAKER_11
00:18:19
To administer the voucher is a labor intensive process.
00:18:24
And so I can't issue additional vouchers with the current staff power.
00:18:30
So by adding a second person, then that person could take on the case management work of assessing the eligibility, processing the application, working with the landlord, setting up the payment process, and then
00:18:46
handling the renewals that have to happen on a periodic basis.
SPEAKER_18
00:18:54
I was just going to ask, is that the senior housing specialist position that I see here under your unfunded request?
SPEAKER_11
00:19:02
We requested a senior, simply when I look at the entire unit, there's a supervisor and then two housing specialists.
00:19:12
At this point, I don't think it has to be a senior.
00:19:16
I think the goal that I'd like to promote is if we can just add staff capacity at the same level of the two other generalists.
00:19:26
I think that would.
SPEAKER_18
00:19:28
So we can think of it as a housing specialist position and not so much about what I'm seeing in the senior.
00:19:35
I'm sorry.
SPEAKER_13
00:19:36
Yeah, I was just wondering
00:19:39
either local or national scale, what the dynamic is with the vouchers.
00:19:45
Are we actually creating new housing because people are building with the idea that while some of it can go to vouchers, I mean, I know it wouldn't be exactly tit for tat, but I just would be concerned that there's a large number of people looking for low income housing and the people that can go out to farms and do the right thing.
SPEAKER_11
00:20:05
This doesn't solve the whole problem what I'm trying to describe is it it adds to the number of strategies that we that the county wants to take on in terms of addressing the issue so one strategy is what I've been hearing about is the development aspect of it but then this is another strategy to
00:20:32
to where clients or customers can use a voucher either in an existing home or apartment complex or perhaps in one that is being developed by the county.
00:20:43
I mean, it's sort of an array of alternatives to address the need.
Liz Palmer
00:20:49
So when Zephiel comes on, your case manager could help.
SPEAKER_11
00:20:57
and so on, and so on.
00:21:15
There's a choice here about where they want to live and what kind of housing they're looking at or preferring.
SPEAKER_14
00:21:24
I think it's very timely you brought this to our attention because it might be appropriate to have even broader discussion about affordable housing.
00:21:36
to look at how to meet the needs of renters and therefore people that would be eligible for vouchers.
00:21:45
And especially if you bring up disabled, we're going to have increasing numbers of veterans that are disabled that are looking to be in a voucher program, something we've really not factored into the criteria for the development of affordable housing units in the county.
00:22:02
But in all likelihood, we really should
00:22:04
and I think it would be productive to have you as part of that discussion in help formulating a clear idea of what an overall affordable housing strategy entails not only from an ownership standpoint but also through the voucher and rental program standpoint.
SPEAKER_11
00:22:24
I would welcome that opportunity.
SPEAKER_14
00:22:26
Thank you for bringing this to our attention.
00:22:28
Sorry, Supervisor Malle.
Ann Mallek
Supervisor, Board of Supervisors
00:22:30
Thank you.
00:22:31
So do I understand that I should send you a landowner, a person with a unit contacted me just yesterday and said they have a family they would love to help and would be happy to put them in their unit and wanted to find out about this.
00:22:44
So you would be the person to send them to and you.
00:22:47
So I just assumed that
00:22:51
I am too.
SPEAKER_11
00:22:54
I mean I was very excited to hear that for the first time in a long time we've been able to take some folks off the waiting list.
00:23:05
That's really what I wanted to hear and I wanted to to present that because that can be again one of the strategies.
00:23:17
Oh dear.
Liz Palmer
00:23:19
I just wanted to give Ann's example.
SPEAKER_13
00:23:30
Can it work that way where I want to help this family and I'll put them up and so if you can get a voucher or do you have to go based on the waiting list to who's next?
SPEAKER_11
00:23:40
Yeah, the person has to
00:23:43
We use the waiting list for you know going from the most the person on the top of the waiting list And then they are assessed for eligibility if they are approved then they would be eligible to Perhaps take the unit that you know about The one exception to that is one of the programs that I am looking to reinstate It was something called the family unification program
00:24:09
and that basically means if a family has a child who is at risk of coming into foster care and or the child is already in care and we need to reunify but housing is the only barrier, we can move that family to the top of the waiting list.
00:24:27
So I'm trying to reinstate that in order to help out the child welfare world of DSS.
00:24:36
Again, it's all about
00:24:38
kind of intersecting the programs and looking at things in a broad way.
SPEAKER_18
00:24:48
Can you help me a little bit with, maybe you might have to get back to us with this, but years ago I saw a study that was done for Albemarle County.
00:25:02
and vouchers as well as affordable housing for the community.
00:25:09
And many of the units were grouped into just one or two areas.
00:25:16
I'd be curious to know
00:25:18
Do we now have landlords and apartment buildings that are accepting these vouchers throughout to say they're moving?
00:25:26
Because I realize most of them are probably, while there may be some that are responsible for a lot of them, but are they spread out or are they just within a small, most of them within a small area?
SPEAKER_11
00:25:42
I can get back to you with specific detail.
00:25:45
What I do know, I know we have some vouchers being used in the Crozet area and Scottsville and then the Urban Ring, but I can find out if it goes beyond that.
SPEAKER_18
00:25:58
What I'm getting at is when I was told that for some landlords
00:26:03
that just weren't interested in doing this, but that there was also an issue with many of these folks had to be put in areas where there was transit.
00:26:16
And if there wasn't transit, then we couldn't spread them out.
00:26:20
You see where I'm going?
00:26:21
Absolutely.
00:26:22
And I would love to see if there was a way we could have a heat map or
00:26:26
and I'm not, I don't want you to spend days on this, I'm not, but it would be interesting to be able to see where those vouchers and where those units are.
00:26:36
Where they're located and then maybe the transit partnership could use that information in a different way.
SPEAKER_11
00:26:43
I can get that information to you.
SPEAKER_18
00:26:45
Would that be okay with everybody?
00:26:47
Thank you.
SPEAKER_10
00:26:48
So did we get the cost for the positions?
SPEAKER_18
00:26:52
She's going to get back to, oh, I saw him.
SPEAKER_03
00:26:55
I'll take Laura and then we'll be behind the U.S.
00:26:58
But the total cost to the position for a senior position that was requested would be about $72,000.
00:27:03
That's a senior position?
00:27:05
A senior.
00:27:05
So if that position were to not be a senior position, it would be a position for just based on your lower pay grade.
00:27:10
So 65, 66, something like that.
00:27:12
Probably somewhere in that ballpark.
SPEAKER_18
00:27:14
Now that includes
00:27:16
Yeah, that's it.
00:27:19
So that's kind of turnkey, what I think of as turnkey.
00:27:21
If you were going to hire somebody, okay.
SPEAKER_10
00:27:24
Do you have a sense of, okay, you add that position, what that equates to capacity wise of processing a certain amount of vouchers?
00:27:32
Position equals 30 vouchers or something.
SPEAKER_11
00:27:35
I don't know that, but I can certainly get back to you about that.
00:27:41
So, anecdotally, I can tell you that we have two workers right now and both of them are, they handle the 44 additional vouchers and I think we're currently serving around 400.
00:27:55
So, I think that's the number.
SPEAKER_12
00:28:01
I would say that Phil has worked together to prioritize the assistant director position as a need.
00:28:12
This board and path boards have been very intentional in supporting the
00:28:17
and other program staff.
00:28:20
The agency is at a point where, with a recent retirement of a long-serving deputy director, there's an opportunity to restructure the leadership so that there continues to be senior leadership over the two branches of social services, the services side and the eligibility side.
00:28:41
as well as trying to enable Phyllis and her role as director to really work on those relationships with the many, many agencies that provide services within the county and the larger region and work these issues.
00:28:57
This is an interest that actually I worked with a predecessor, GAF agents here, trying to look at this human services model, not just a department of social services model,
00:29:08
and it just takes capacity to do that and this is one further step towards this won't get all the way there, one further step to provide some leadership capacity that we think would be really important to make sure that we're still providing leadership for the functioning of the department but also then to be able to work those relationships out in our community that much better with that leadership.
SPEAKER_11
00:29:38
I think the I would only add that as the work has gotten more and more complex so has the management of it and so my attempt in this in this restructuring is to provide more hands-on assistance and coaching and monitoring of of the managers and not in a negative way but in a supportive way because they
00:30:05
They have very difficult jobs and our current model doesn't allow for that intense support and management and programmatic supervision with the managers.
00:30:19
So this will allow that to happen in a much more robust way.
00:30:26
Is it appropriate if I make one more plug?
00:30:29
I'm going to take the opportunity.
00:30:31
I also wanted to really highlight an acute need in the department, and that's for a fraud investigator.
00:30:41
Right now we only have one.
00:30:43
And at this point, the state's kind of model for how many investigations one person should be managing is around seven.
00:30:53
and currently my investigators working on 30.
00:30:57
And as the Medicaid applications increase, which we've seen with Medicaid expansion, so does the increase in SNAP and TANF and that, by definition, results in an increase in referrals for fraud.
00:31:14
So that was one of our unfunded
00:31:17
I would be remiss if I didn't stand up here and advocate for that.
SPEAKER_13
00:31:33
We pay for itself almost, just like the Department of Cinder.
00:31:42
But when the government looks into tax returns, that kind of stuff, it usually pays for itself the amount of time that goes into that.
00:31:53
So do we directly benefit if we stop fraud?
SPEAKER_11
00:31:58
My understanding is that it doesn't, like we don't get the collections back in our budget, but it certainly assists at the state level in terms of providing more revenue at the state level.
00:32:12
There may be a way that we get it through our fraud-free plan when we get our base allocation at the beginning of the year.
00:32:22
If there's been more collected that could add to that, but it's not a direct, oh we
Liz Palmer
00:32:28
recouped $20,000 and that goes back into our budget.
SPEAKER_11
00:32:42
If we were able to get approval for a new position, that would be, we would receive the 32% federal revenue, right Kevin?
00:32:54
The current position
00:32:57
is part of our base budget, so that's 15.5% local match in the rest of state and federal funding.
00:33:06
But it's considered just the same as any of the other DSS positions.
Liz Palmer
00:33:12
So this particular one, the fraud, so when we hear from Andy that the housing specialist is $72,000, 33% of that is paid by the state?
SPEAKER_11
00:33:26
Not the housing.
00:33:28
Housing is under HUD.
00:33:31
We do get some administrative monies from HUD, but I don't know the exact dollars.
SPEAKER_14
00:33:45
Follow up with a whole picture of what the HUD subsidy is, etc.
SPEAKER_18
00:33:49
So we'll be having a discussion about what we used to call our parking lot.
00:33:54
So these two positions will go on our parking lot just for further clarity.
00:34:00
And at that point we'll see the numbers.
SPEAKER_03
00:34:04
Briefly, the net cost of the second position around fraud would be $54,000.
00:34:10
The actual cost is greater, but that's the difference with state revenue factor.
SPEAKER_18
00:34:13
So that's the third, that takes into account the first.
SPEAKER_03
00:34:16
Yes, correct.
SPEAKER_13
00:34:17
The first one was what, $65,000?
00:34:20
Did that take into consideration?
00:34:21
No.
00:34:21
That would not.
00:34:23
That would be sort of a different set of rules around the university.
SPEAKER_12
00:34:28
We will explore whether we get additional administrative support through HUD for additional positions or whether it's tied to the number of vouchers.
SPEAKER_11
00:34:43
My understanding is it's tied to the number of vouchers so if if you're able to issue more vouchers then you get more admit but with the VDSS positions it's tied to the position.
SPEAKER_07
00:34:58
looking at the the hard fast number
00:35:27
in the state code, but looking at where
00:35:32
where our relief is, compared to all of the other localities in Virginia, we are near the top.
00:35:38
It's really just the real high cost of living localities in Northern Virginia, maybe a couple of time-warped at each of the hours.
00:35:47
That's what we'd always been talking about.
00:35:49
Looking at income and net worth and where our sliding scale diminishes, where ours seems to be stronger than
Ann Mallek
Supervisor, Board of Supervisors
00:35:57
and the land exclusion and the house exclusion is a really important element.
00:36:02
One of the things in the back of my mind all the time regarding affordable housing is how we allow our low-income, elderly especially, to stay in the houses they've been in for 30 years and not lose, you know, every time we spend money on something that's absolutely essential, it still puts a burden on people who has no ability to be resilient for those costs.
Liz Palmer
00:36:23
So I'm always looking for other ways.
00:36:25
Thank you.
00:36:34
These numbers are, these are the tax rates from 2017, so here's the year old and we're still at or near the top.
SPEAKER_07
00:36:59
It's hard to quantify based on income and net worth.
00:37:04
Just doing a survey here, looks like we are still in time.
SPEAKER_19
00:37:09
Okay, I'll move along.
00:37:11
We're gonna speak the next few minutes and talk a little bit about the ABRT process.
00:37:17
As you know, this past year, Kathy Ralston's here in the audience.
00:37:22
Kathy Ralston has joined us as a temporary employee to oversee our ABRT process.
00:37:28
What was different in 2020 was Kathy was here, which was wonderful.
00:37:34
It was a county-only process.
00:37:36
There was new team members that Kathy could share information with you about if you'd like to hear more about that.
00:37:41
It was streamlined.
00:37:42
If you recall, we needed to streamline it because we made a change, you know, fairly at a time where we couldn't do everything that was done before.
00:37:50
So we didn't provide any site visits this year.
00:37:53
There was limited technical assistance.
00:37:55
There was technical assistance about the application process and peer-to-peer.
00:37:59
opportunities available.
00:38:01
We had to limit that.
00:38:02
And all the agency programs that were rated exemplary for the past two years by the ABRT team was reviewed by staff.
00:38:12
So we didn't put the ABRT team through all of that at that time.
00:38:15
So that's how we, how we maneuvered to get to where we are today.
00:38:19
What was the same was the application was just the same as the past three years.
00:38:23
The scoring matrix and rating ABRT information was just the same.
00:38:28
The orientation we provided to the agencies was the same.
00:38:31
The general timeline was the same.
00:38:34
The ABRT provided ratings.
00:38:36
They don't provide dollar recommendations just for clarity.
00:38:40
They provide ratings.
00:38:41
And then those ratings are what funding recommendations were made on by staff that we're providing to you today.
00:38:47
So that's just the basics about the process.
SPEAKER_14
00:38:52
Gloria, if I may interject, I want to compliment you and Kathy and your team for doing an outstanding job given the fact that the city abruptly dropped this program and we decided as a board
SPEAKER_19
00:39:09
It was a real team effort and I want to recognize Ron White and Phyllis as well for really jumping in and helping us with this process.
00:39:20
I think they did a wonderful job.
00:39:22
So here's just some more information.
00:39:25
The exemplary rated agencies, this is how the funding recommendations are included in your recommended budget.
00:39:32
So for those agencies rated exemplary,
00:39:36
They received up to a 3% increase.
00:39:40
And when I say up to, it's because if they didn't request, you know, to a certain, it might have been to their total amount or to a 3% increase.
00:39:48
And that increased the contribution's overall $26,000.
00:39:53
Those that were rated solid received level funding that they received in the past.
00:39:59
And if they had two consecutive fair ratings, eliminated funding, this was based on the criteria that was approved in the past.
00:40:06
So we did not have any agencies that were rated lower than solid.
00:40:12
and then there's some new and expanded program requests and those that were rated exemplary were recommended for fiscal year 20 funding and that was contributions for five new programs and I've got the following slide where we have some information on those.
00:40:27
That's $80,000 that was added to the ABRT for these agencies.
00:40:32
Those rated solid or below are still great agencies doing great things, but at this point no funding was recommended in your budget that's in front of you today.
00:40:40
So the total recommended increase in AVRT contributions over the fiscal year 19 adopted budget is $106,000.
00:40:50
And so I'm going to move on to the next slide.
00:40:52
And then there's, again, there's folks here in the audience that know much more information about the details.
00:40:58
So here's the new and expanded programs that were recommended.
00:41:02
And we did it in a way where, just to kind of orient you to this chart, this is the page numbers that are in the ABRT book.
00:41:11
If you remember, this book was provided to you
00:41:14
That's the page numbers where there's full descriptions about what these programs are offering.
00:41:19
Basically a summary of their application.
00:41:22
There's the program name.
00:41:24
The requested amount is in that third column.
00:41:27
The recommendation, the numbers that's included in your budget document is in that next column.
00:41:33
and then that's the number of projected county beneficiaries.
00:41:37
You know that these agencies provide services for at least the city and the county and maybe others.
00:41:42
This is what they projected as far as county beneficiaries on that right hand just to provide it to you as a chart.
00:41:48
And here's how the recommendations were made.
00:41:53
The amount, the city contributes to all of these programs and the county was not.
00:41:57
And so what we did was, what was the city providing for beneficiary for these programs and then we came up with the same dollar that this is what the county contributed.
00:42:05
I'm going to pause there and Ms. Raulston may have some other comments you'd like to share or you may have questions.
00:42:29
This is the last slide on the ABRT.
SPEAKER_15
00:42:52
It went really well.
00:43:03
It was a brand new team.
00:43:04
We didn't use, we had one team member, aside from county staff, one team member that had been on the previous team.
00:43:11
We recruited all new team members and they were fabulous.
00:43:17
You know, as with previous teams, they worked extraordinarily hard.
00:43:21
They put in a lot of hours to this process.
00:43:25
They were diligent.
00:43:27
They were responsible.
00:43:29
They didn't understand why we couldn't just fund everybody in a lot of ways.
00:43:33
They really got a good education about these agencies and what they do in the community and that was a big deal for them to kind of get an understanding of that and also to get an understanding of the agencies that
00:43:46
you know, do a pretty good job, they think, but can't really prove that in their application very well.
00:43:54
So, they got an education about the county, you know, and how the county had to make decisions and how hard those decisions were because this was put in the pot with departments and contract agencies
00:44:08
You know, solid waste and everything else that the county has to do.
00:44:11
So it was a great learning opportunity, I think, for citizens newly involved in a process like this.
00:44:19
So I, from my perspective, it went really well.
00:44:22
We got great feedback from them.
00:44:23
We even got some of them saying that they would like to do it again.
SPEAKER_18
00:44:26
I was going to say, did you sign them up for next year?
SPEAKER_15
00:44:30
Lori has those names, right?
00:44:32
So it went really well.
SPEAKER_13
00:44:34
What's your general sense of
00:44:37
When we invest money to do the best we can for the community of, it's not as black and white as this, but of using our staff and hiring people to do some of those kind of social services, which we do a tremendous amount of, and using non-profit agencies to
00:44:59
Well, it's definitely a combination.
SPEAKER_15
00:45:05
I mean, there's things that nonprofits can do in the community that staff, government folks can't really do or don't do as well.
00:45:18
and I would dare say, Phyllis would probably say the same thing, that the social service department does rely on non-profits and what they bring to the table in coordination with DSS.
00:45:30
And I think the same is vice versa.
00:45:32
They also really depend on the department of social services.
00:45:36
So if we didn't have the non-profits,
00:45:40
These guys would get hit really hard.
00:45:43
They'd be coming at you for a whole lot more staff if we didn't have the non-profits working in this community.
00:45:51
There's some really good ones in here.
SPEAKER_11
00:45:58
Do some really good work.
00:45:59
What I'd like to say is that social services is bound by a lot of regulation and mandates and where the non-profits can step in
00:46:08
are those areas where they can go either farther or they can dip their toe in where we cannot.
00:46:15
So it really is a nice continuum and they're very close partnerships so that folks can get a lot more than what we can get.
Ann Mallek
Supervisor, Board of Supervisors
00:46:36
Okay, so the new agencies, I was, many many years ago my daughter participated in a wonderful
SPEAKER_15
00:46:54
Yeah, I think some of it is workshops so they can attract a lot at one time.
00:47:06
So it's more lecture type things.
Ann Mallek
Supervisor, Board of Supervisors
00:47:09
I don't know that I'd say lectures.
Liz Palmer
00:47:11
That number matches what's in the form.
Ann Mallek
Supervisor, Board of Supervisors
00:47:13
I understand.
00:47:14
The only model I know about is the film classes and working with them.
SPEAKER_15
00:47:17
Well, it says they provided 130 workshops and taught 1700 students from 86 area schools.
Ann Mallek
Supervisor, Board of Supervisors
00:47:24
So, some of that is included.
00:47:27
And then what does the Pima Housing Alliance program do?
00:47:30
Is there more information that you can tell us besides what's in here?
SPEAKER_15
00:47:38
Here comes Ron.
00:47:40
Ron does know a whole lot more about that than I do.
00:47:45
I'm happy.
SPEAKER_05
00:47:46
Ron White, Chief of Housing Piedmont Housing Alliance recall that we made a commitment to their purchase of a park to buy that property from the Piedmont Housing Alliance manages a number of properties in the county.
00:48:12
They are
00:48:13
and the ownership chain as well as managing day to day.
00:48:18
And for years they had applied through ABL to receive money from the county.
00:48:25
And we never really got an exemplary score on that proposal.
00:48:31
It was more of a solid score.
00:48:33
We viewed
00:48:37
and management as something that they should be recovering through their management fees that they collect from each project.
00:48:46
Now they've taken on, in addition to about 120 units they previously had, they've taken on the Woods Edge Senior Apartments and Parkview.
00:48:57
So they're up to 323 individual units they're managing in the county.
00:49:04
That's more than
00:49:05
We're managing in the city, and the city has been giving them 20-some thousand dollars a year for the last several years.
00:49:16
Their application scored exemplary.
00:49:19
We felt like in keeping with this idea of matching with what the city does, it was a reasonable
00:49:26
Excuse me, reasonable time to now fund that request.
Ann Mallek
Supervisor, Board of Supervisors
00:49:30
Now that you've talked about managing the properties, that's different than doing classes for people, which is what I thought.
SPEAKER_05
00:49:37
That's one of the things that they do.
00:49:39
I wanted to say that's one thing that they do different from what a for-profit property manager can do.
00:49:49
They have a bundle of services that they can provide to individuals.
00:49:53
One of the things that I've talked to them about in future applications is highlight those services because that's the thing that you're doing that other people in the private sector are not.
00:50:05
Kind of set you apart.
SPEAKER_18
00:50:08
My other things are, maybe I'm wrong, but while not completely new, they are under new leadership over the last
SPEAKER_05
00:50:17
Yes, they are under new leadership and their direction has changed from kind of a entrepreneurial developing properties to acquiring and preserving and managing properties.
00:50:35
So I think they've found a pretty good niche for themselves.
SPEAKER_10
00:50:49
I'll just make the comment that I was thrilled to see George's healing house according to the exemplary rating.
00:50:54
The 12 beds they provide, I think, with the other services, I don't think it exceeds 30 or 35 beds or rooms, so this is a real low.
00:51:04
So the cost avoidance to have more opportunities like this for a little bit of money that's going to that is quite a return.
Ann Mallek
Supervisor, Board of Supervisors
00:51:19
I mean, on our own also, it compels the niche of where there's so many gaps in service where people who might be at the street corner, but have no phone and no ability to get to Phyllis' office to fill out all the forms, or don't have access to a telephone.
00:51:33
And there aren't telephones anywhere anymore, if you don't have a telephone, you still have to free.
00:51:38
So I know that Kathy Richardson is fabulous at trying to make those connections through that organization.
SPEAKER_14
00:51:44
Any step we take where we'll be addicted and also mentally ill
SPEAKER_18
00:51:54
I recognize, Laurie, that you all only met with a certain portion or a certain number of the non-profits in this community.
00:52:03
I think we hear sometimes that there are 700 or 800 fairly significant non-profits.
00:52:12
And I don't even know if you can answer this question, but I've often wondered how much overlap there is
00:52:20
and if there was a way that some of them could combine their work perhaps so that they're not some way or another doing the same thing or at least slightly the same thing.
00:52:35
And I didn't know if, I guess what I'm trying to get at is during this process, did you see or did the committee see?
00:52:44
Yeah, did the committee see or do you ever find yourself saying,
00:52:48
Wow, if these two would just work together, they would be stronger for us.
00:52:56
You understand what I'm asking?
SPEAKER_15
00:52:58
I sure do.
00:53:00
And I will tell you that when the county had and the city had the Commission on Children and Families, they actually did a study like that with primarily children's services.
00:53:10
and so on and so on.
00:53:30
The Collaborative.
00:53:39
Thank you.
00:53:40
Home Visiting, California.
00:53:44
at that time had a little bit of overlap and the two local governments said we want you guys to work together more.
00:53:53
And they did.
00:53:54
And they really found that what overlap they had was actually good because the families where there was overlap were so
00:54:05
You're bound to find agencies that yeah, could they
00:54:29
could they do better with their administrative money you know could we combine an agency so they only have one bookkeeper or one
00:54:37
You know, something.
00:54:39
But that's a bigger study.
00:54:41
I mean, that is going to require a whole lot more.
00:54:44
But it's a reasonable question to ask and a reasonable study to do if the county wanted to do it.
SPEAKER_18
00:54:51
Well, I don't know.
00:54:52
Maybe the Center for Excellence?
00:54:53
What is the... Center for Nonprofit Excellence.
00:54:56
Maybe that's the group that really...
00:54:59
But I'm just wondering if you all have any.
SPEAKER_13
00:55:01
I know CNE, when people want to start a new nonprofit, they try to find
00:55:09
Sometimes it is stymied by the funding streams.
SPEAKER_15
00:55:32
and the outcomes that those funding streams are expecting, sometimes that is the challenge of trying to combine and do some stuff.
SPEAKER_14
00:55:43
I will say this, Diantha, having been involved in doing exactly what you were proposing in Poughkeepsie, New York in the aftermath of IBM's demise,
00:55:55
economically in Dutchess County and trying to get nonprofits to agree to go ahead and take the lead on certain services and not to duplicate them.
00:56:08
It was a huge undertaking.
00:56:11
And the only way that it was effectively implemented was coordination by all the funders, family foundations, United Way, in basically saying,
00:56:21
for our donors to get the maximum return on their investment with each one of these funding organizations.
00:56:29
The recipients needed to really specialize more clearly.
00:56:33
They needed to identify better their mission and what their niche was operationally.
00:56:39
But I don't see
00:56:40
So far, I haven't seen that kind of duplication.
00:56:44
Here, the only thing that comes to mind is in the riverfront.
00:56:47
When I came here, there were three river-based organizations.
00:56:52
RRBC is still existing in paper, but not the organization it was before.
00:56:58
We've seen a merger between SteamWatch and StreamWatch.
00:57:01
and Rivanna Conservation Society.
00:57:05
So, outside of that, I can't think of a lot of examples where there have been mergers and consolidations.
SPEAKER_18
00:57:12
And I'm not trying to take us down a long time, I'm sorry, but I've just been curious to ask the question.
00:57:17
Thanks.
SPEAKER_10
00:57:19
Speaking of time, we've got two other small departments to go through.
SPEAKER_19
00:57:29
We're going to turn our attention to the Parks, Recreation, and Culture chapter, page 137.
00:57:34
This particular area of your budget has $9.1 million focused on it.
00:57:47
It has a 6.5% increase over last year's budget, or $556,000.
00:57:55
A large portion of this budget is the Jefferson Madison Regional Library, and the library director, David Punkett, is here.
00:58:04
I see him in the audience, so welcome to our work session.
00:58:08
And you'll see that this also includes the Charlottesville Albemarle Convention Visitors Bureau in this category, other agency contributions that are more of our cultural agencies, the Parks and Rec Department itself, and Darden Town Memorial Park.
00:58:24
Just very quickly, the Jefferson Madison Regional Library has a 2.7% increase overall.
00:58:32
This budget recommends the addition of two part-time positions, new positions at Prose and one at Scottsville.
00:58:43
Mr. Plunkett could share any information if you wanted more information on that.
00:58:47
It has to do with the volume of customers and the volume of work that they have in those particular libraries.
00:58:56
The Charlottesville Albemarle Convention and Visitors Bureau increases 14,000 per the agreement.
00:59:02
The county's a fiscal agent effective January 1, as you know.
00:59:06
The cultural agencies, if you recall that years ago we moved our cultural agencies out of the ABRT process where the city had kept them in.
00:59:16
And they're on pages 58 and pages 144 to 145 of your book.
00:59:23
These agencies are not reviewed by the ABRT, but it's a county staff team.
00:59:29
led by Holly Biddlehear, Office of Management and Budget, Parks and Rec, Economic Development, and Office of Equity and Inclusion.
00:59:37
Staff from those areas formed a team to review the festival and cultural applications.
00:59:43
The total contributions is $51,000 overall, an increase of $6,000.
00:59:48
And the program that was added is the Jefferson School African American Heritage Center's Education Program, a $10,000 cost.
00:59:56
I'm going to just now if there's no other questions just moving on to Parks and Recreation Department.
01:00:15
And this will be trucking.
SPEAKER_06
01:00:16
Good afternoon.
01:00:17
I'll talk briefly about Parks and Rec's 2020 budget request recommendation.
01:00:22
I have Amy Smith, assistant director in the audience that can assist with any questions.
01:00:28
The slide really provides a summary of the significant changes.
01:00:34
We're referencing back to 2018, there's a lot of work done around the recreation needs assessment.
01:00:41
Had multiple work sessions.
01:00:44
Cloud Lyes, I believe in June of last year.
01:00:46
The board may recall that that assessment recommendation included an increase of local staffing by approximately 10 staff beyond what we had at the time, I should say, based on industry standards and levels of service for our existing parts.
01:01:04
That was made up of seven maintenance staff and three administrative staff in the recommendation.
01:01:13
The board authorized, I believe, an immediate hiring of a staff member and then in FY19 there's an additional staff member.
01:01:21
So we worked chipping away at that recommendation.
01:01:26
In the FY20 budget, it includes a recommendation of two more staff, a facilities maintenance supervisor and a park and greenbelt planner.
01:01:36
That planner position will really be critical to bringing new parks online.
01:01:41
It's a pretty significant need.
01:01:43
So those are the two position requests.
01:01:48
I would note it's not on the PowerPoint and it's really a small number, but more than they have interest, you know, we have, the department has struggled with keeping lifeguards over the summer for our snowplugs.
01:02:03
As you recall, we had some issues at Labor Day last year where we lost some numbers and actually had to shut down one of the apartments.
01:02:11
Work has been done between
01:02:13
Her staff in HR doing an assessment of hourly rates in the community.
01:02:18
And there's a modest increase in our summer slow program of 15,000.
01:02:21
That's primarily to raise the hourly rate.
01:02:24
We'll also be a little more aggressive in the recruiting, going into the high schools in the spring, really trying to tap more resources for that program.
01:02:34
I think it's really good work for that age of students.
01:02:38
So I just wanted to note that.
01:02:41
Water testing and monitoring will continue to be doing that.
01:02:46
We've had some issues with Chris Crane Lake specifically.
01:02:49
This budget really reflects what we have been spending, and it's to do weekly testing and frequent treatment during the summertime frame.
01:03:00
And then finally, there were several master plans requested.
01:03:04
The Humphreys Park master plan is in the recommendation.
01:03:08
And I know there's been a lot of work with CAC already kind of getting that feed off.
01:03:15
So those are my summary comments on the budget.
01:03:21
Any questions?
SPEAKER_14
01:03:22
I do have a question.
01:03:23
Where will the ditch which brush cutter?
01:03:26
I'll try not to say that.
SPEAKER_06
01:03:32
Oh, we'll defer to Amy on that question.
SPEAKER_16
01:03:45
Good afternoon, Amy Smith, Assistant Director of Parks and Recreation.
01:03:49
Since it won't be in Trevor's garage, it'll be with our trail maintenance staff.
01:03:53
And the reason it's new, our trail maintenance crew is still on the new side, so they don't have replacement equipment.
01:04:00
They're still gathering new equipment.
01:04:02
So it's an attachment.
01:04:03
And we did make an error.
01:04:04
It's for the bobcat, not the ditch witch.
01:04:07
So that's it.
SPEAKER_12
01:04:07
So it's portable?
SPEAKER_16
01:04:11
It's portable.
01:04:12
It's the machinery that they stand on the back and then it has different attachments to do different things on the trails and it saves us tons of time of hand cutting the trails.
SPEAKER_14
01:04:27
Thank you.
SPEAKER_12
01:04:34
OK, this next section is mine.
01:04:36
This is the community development functional area.
01:04:39
It often gets a little bit confusing.
01:04:42
This is how we characterize it for budgeting and reporting purposes annually to the modern public accounts.
01:04:48
What you see in the yellow book.
01:04:52
It does include the single largest funding category, the community development department, but also includes economic development, the transit agencies, the annual
01:05:07
and other community development agencies that would include the Virginia Cooperative Extension, Thomas Jefferson Planning District Commission, Thomas Jefferson Soil and Water Conservation District, the DHA Piedmont Housing Alliance, the Albemarle Housing and Food Program, AHIP, and Urbana Conservation Alliance, Stream Watch.
01:05:29
The major notable changes that are identified for your benefit, obviously we're able to discuss anything that you'd like to, is two new positions.
01:05:42
One is a zoning compliance position reflecting staff recognition of the board and community interest in more proactive enforcement compliance of our zoning regulations.
01:05:57
and the deputy director position.
01:05:59
This is the second of the two that are in the category of leadership depth.
01:06:04
You've heard one discussed previously in social services with assistant director.
01:06:09
This is one also that is intended to add leadership capacity within the department.
01:06:16
that does not currently have an assistant or deputy director, but does have directors of divisions that also have direct technical responsibilities within the agency or the divisions that they supervise.
01:06:33
So, for example, the zoning
01:06:36
administrator has technical responsibility as an agent of the county but also has administrative responsibility down to managing the function of the division.
01:06:46
Same with the building official who is also the director of the building department.
01:06:52
The county engineer is similar and the planning director
01:06:57
The deputy director position is intended to enable the department in combination with the director to better function both in coordinating inside the department, particularly in the compliance area where we have compliance issues that cross over multiple divisions, like zoning, building, engineering.
01:07:18
In many cases, on one issue would involve all of them.
01:07:23
And then, in addition to that, it may involve the police department, it may involve the fire marshal's office, it certainly would involve the county attorney's office.
01:07:31
So a level of coordination, both inter-department and intra-department, outside of the organization, we think could really be enhanced by having that focus.
01:07:41
There's also the expectation that this position will focus on implementing the department's strategic plan.
01:07:48
some of which is to address customer service initiatives, process improvement, performance management areas of improvement, and then having the ability then to have that additional capacity to be able to help to improve those areas that the department has identified and we know we talked about in concert with the board as well.
01:08:14
So the interest is in this as an added position to focus on leadership capacity, but it will have also additional, we think, benefit in the zoning or the regulatory compliance arena that so many of the divisions within the department are focused on.
01:08:34
We can certainly talk about that in more detail.
SPEAKER_14
01:08:39
Given the fact that Mark has announced that he's retiring, and in fact, as of the end of, I think it's in September, so.
01:08:48
End of July.
01:08:49
End of July, okay.
01:08:51
So this position will be authorized.
01:08:54
Would the sequencing of this be such that you would see a scenario where the search would
01:09:07
and then once that person is hired, permit that person to go ahead and be involved in the search for his or her deputy director or you see a scenario where you would proceed on two tracks simultaneously, the search for a deputy director and the search for a director simultaneously.
SPEAKER_12
01:09:28
Or the latter than the former.
01:09:30
The job descriptions are being developed
01:09:35
Sommelteens.
01:09:36
There is a draft of the deputy director that was developed as a part of our process of bringing it forward for consideration by the board.
01:09:46
And we're also now in the formative stages of the recruitment for the new director.
01:09:50
And so there is the position profile being developed and then a modification of the job description.
01:09:56
And so we do see that these two job descriptions have to be aligned, have to be complementary.
01:10:02
So we want to time this so that if there is support for this position through this budget process, let's say the board adopting a budget in April or May, then we would know whether we're able to move forward with a job description for a director that doesn't include the fact that there will be this new position there.
01:10:23
So we have to kind of bring them both forward at the same time so that we're not getting too far out in front of
01:10:29
the process or particularly about two part in front of the board.
01:10:33
So that's how it's kind of tracking at this point.
01:10:37
There certainly will be a national search for a director and it will take some time to work through.
01:10:45
And it just doesn't, there's so much need for continuity also that we want to make sure that we are going to track you in some ways.
01:10:56
We would not want to have a big gap in leadership for the department as a gift and as a senior.
SPEAKER_14
01:11:01
I understand the rationale, but I would hope that of the two, the one that goes down the tracks the fastest is the director of community development to allow that person to provide some input into the hiring of his or her deputy because I wouldn't want to see a situation where we don't have good chemistry between the hired deputy director and the director and we're starting off with a new director automatically
01:11:29
I do have a question on this department
SPEAKER_12
01:11:44
Well, I was just going to mention the additional support for the Supreme Water Quality and Stream Health Program.
01:12:01
Thomas Jefferson Soil and Water Conservation District, just to acknowledge that that is also included here.
01:12:07
And then I think that's done with my comments, but any questions that you have.
Liz Palmer
01:12:11
Mike kind of straddles economic development services in the community development department, and this was a question that a board member asked when
01:12:22
I still don't quite understand where the capacity is or where it is in this budget that we are doing either rezoning of the small area plan in 29 North or the form-based code or whatever, however we're going forward with
01:12:51
with that economic development aspect of our plan.
SPEAKER_12
01:12:59
It is embedded within the department.
01:13:02
There is a resolution of intent coming to the board, if not next week, to initiate form-based code aspects of implementation of the small area plan.
01:13:16
It is identified within the
Liz Palmer
01:13:22
Good afternoon, Mark Graham, Director of Community Development.
SPEAKER_01
01:13:45
Yeah, that is actually
01:13:50
through the work program that was discussed with the board in February, our number one priority.
01:13:55
It is allocated in our work program and we're moving forward with it.
01:14:01
As Doug mentioned, on March 6th, you will see a resolution of 10 that includes a project schedule with a public engagement plan on how we get to the board by next December.
Liz Palmer
01:14:17
We have that capacity right now to deliver the product
SPEAKER_01
01:14:36
which is a draft of the form-based code and can include either a zoning overlay or a rezoning of that area to match that form-based code.
SPEAKER_10
01:15:04
Other questions while Mark's here?
Ann Mallek
Supervisor, Board of Supervisors
01:15:07
I'll throw one out, and I can't find where I'm supposed to be looking right now, but someone last night mentioned that they had perceived a decrease in the water resources effort, and so I don't know if that's right or wrong, but I'll just leave the thought with you just so someone can help explain, because I see the bike in the VCAP increase, which is fabulous.
01:15:26
There's programs for homeowners to do stream buffer work and that kind of thing.
01:15:32
But he wasn't able to answer his question.
01:15:35
Okay, so it may be a shift of money instead, but anyway, I don't want it to be worked on right now.
01:15:41
I would like to get an answer for people.
SPEAKER_03
01:15:44
It may be, in community development, there is funding that comes in from the Water Resources Fund to offset costs such as this program and the staffing cost in that department.
01:15:54
Now that, what comes in from the Water Resources Fund is, there's another variable with just the regular permits and fees related to those services.
01:16:02
So it may be the case if those fees are up, the money coming into the water resources fund is down.
Ann Mallek
Supervisor, Board of Supervisors
01:16:08
So it may be technical as opposed to a reduction in effort.
SPEAKER_01
01:16:14
I can speak for the resource side for community development in that there's no change.
01:16:21
We'll have the same level of resources and enforcement.
SPEAKER_03
01:16:31
The looking on page 150, I see the line above the transfer from water resources and comes into the community development fund.
01:16:36
Above that line is the local non-tax revenue, which includes permit fees and a whole combination of things.
01:16:42
And those perceived fees in total are up 30%.
01:16:45
So I would expect a portion of that would explain the expenditure size is the same as just where the funding was coming from to support those positions.
Ann Mallek
Supervisor, Board of Supervisors
01:16:52
But that's where the red ink of the law came from.
01:16:54
OK, I got it.
01:16:55
Thank you.
01:16:57
Anything else?
SPEAKER_19
01:16:57
You ready to move?
01:17:01
This next category, again, is for Mr. Walker, the Economic Development Services.
SPEAKER_12
01:17:08
And so the Economic Development Services category includes some information previously provided to the board, including a $3.2 million for the transfer of the Economic Development Fund in FY19 or the current year from prior year positive variance.
01:17:27
The Economic Development Office operating costs for aligning with the approved economic development plan is a $143,000 increase.
01:17:37
There are some specific mentions on how that investment is to be utilized, including $60,000 to support the potential site readiness activities, which is identified
01:17:55
and about $30,000 in contract services for some rural agribusiness evaluation and some additional wealth in the Cooper Center analyses, some of which you saw an example of that with the Willow Tree and helping to provide the support for business case for development activity.
SPEAKER_13
01:18:20
This is on page 154.
SPEAKER_10
01:18:30
I have a question on this.
SPEAKER_07
01:18:33
The first-time temp wages is $280,000.
SPEAKER_10
01:18:37
An unfunded request for an OA in internship wages.
01:18:42
I don't know what internship wages would amount to.
01:18:49
What I'm looking at, or my point is, is that we've got a part-time thing happening.
01:18:55
and a new OA position is not too far away from what the part-time costs are.
01:19:00
Some of this seems better to hire a full-time employee.
01:19:05
Other pieces to it?
01:19:07
I did the math from the 79-637, which I think is two items, not just the one.
01:19:13
But I might be interested in knowing what the itemization is of the unfunded request for the OA and the internship, so I can really look at the difference between the part-time and what a potential full-time position is.
SPEAKER_12
01:19:25
I can speak to some of that.
01:19:27
There are current utilization of part-time staff to support specific projects, like the Willow Tree-Willow Mills project, the Broadway Quarter project.
SPEAKER_10
01:19:41
So it makes sense to have a part-time...
SPEAKER_12
01:19:42
There's a continuity of this part-time support that will likely transition out
01:19:48
We have it.
01:19:50
There's a funded but unfilled position that I actually believe that the new employee starts in next week.
01:19:57
I believe, and so there's a transition of part-time support and full-time support with this new project manager coming on, so they've previously funded but as yet fulfilled, waiting until the project enable was adopted and so the director would then know how best to fill the position in order to implement the plan.
01:20:18
So it was strategic in that way.
01:20:20
We're also utilizing some part-time support from actually a retired employee to provide administrative services in addition to that provided by our office in lieu of the OA position.
01:20:35
And so the thinking was that let's
01:20:38
Let's fill out the complement of approved positions.
01:20:42
Let's advance the office to a point where then we have a better understanding how best to utilize them.
01:20:47
Then, likely in next year, you will see the OA administrative support request come forward again unless Roger and his immense talent has figured out a better way to do that.
01:20:58
But that was the thinking.
SPEAKER_10
01:21:00
So the part time gives you some flexibility.
01:21:03
Yes, sir.
01:21:03
In the proposition versus OA might not be able to move in.
SPEAKER_12
01:21:06
and there's some continuity and there's this now filling of the vacant position and then give a chance for that individual to kind of get up to speed advancing the project and then seeing where we are.
01:21:18
So it's trying to be like a strategic in that way.
SPEAKER_14
01:21:22
I had a question that a voter asked me about.
01:21:26
What is the return on investment for the county to be part of the Central Virginia Small Partnership for Economic Development and
SPEAKER_12
01:21:35
Good afternoon, Chairman, members of the board.
SPEAKER_09
01:22:00
My name is Roger Johnson, the Economic Development Director for Albemarle County.
01:22:06
In Project Enable, in the strategic plan called Project Enable, we decided not to duplicate existing efforts that were ongoing in our community to support small business.
01:22:19
So the SBDC, which is led by Betty Ho, and is located at the UVA Research Park,
01:22:25
fills a gap in our community to counsel small businesses that are not primary businesses.
01:22:32
Meaning that we will work with the willow trees, the state farms of the world, and if someone wants to start up a non-primary business, a doctor's office, a dry cleaner, a restaurant for example, we would refer those to the SBDC for those particular services rather than increasing the expenses here and duplicating
01:22:51
the efforts that are already ongoing there, which also receive some degree of federal funding.
01:22:57
The Central Virginia Partnership for Economic Development serves as an intermediary between our local economic development organizations and the state Commonwealth Virginia Economic Development Partnership.
01:23:11
Thereby, when some new primary business or international business
01:23:17
wants to relocate to the state of Virginia.
01:23:20
That follows in through the BEDP and then ultimately through the Central Virginia Partnership for Economic Development, which manages 10 counties, if you will, in terms of economic development services, ultimately connecting with us where we respond to those requests and let them know what product, by product, I mean buildings or sites, may be available for that international or other primary business wanting to locate in Virginia.
01:23:43
They also provide two other services for us.
01:23:46
which includes a connectivity to the Go Virginia grants which is a state level program that allows us to access funding from the state for our local economic development purposes.
01:23:57
They have provided one grant today to us and that is to work with the University of Virginia, the city of Charlottesville and other partners on a cohesive plan for innovation and entrepreneurship in the amount of $50,000
01:24:10
We also have a pending catalyst grant in the amount of $600,000, which we may receive in March to work on a catalyst accelerator program for innovation and entrepreneurship.
01:24:22
So there are linkage between what we do and the state-level programs.
01:24:27
And then the third thing they do is they market the region.
01:24:29
They go out and, although recruiting new business is not part of our strategic plan, it is part of the state's, and they go out and market the region hoping to bring new businesses in here that meet our target industries.
01:24:40
So I don't know what the actual ROI is per se, but those are the services they provide in exchange for the funding that we give them.
01:24:47
Thank you very much.
Liz Palmer
01:24:48
I have a quick question that you do not have to answer now, but it relates to this and it relates to Rick's question.
01:24:57
I was skimming through JLARC study titles a while back, and I saw one that was relatively recent that examines the management and management issues in the Central Virginia Economic Development Partnership.
01:25:14
And I did not read it.
01:25:17
from you at some point, just some feedback on that, if it's been corrected, if there's management issues that have been addressed, if you can feel as though they're significant or anything that we should be aware of.
SPEAKER_07
01:25:30
Yeah, I'm not familiar with that particular JLOC report.
SPEAKER_06
01:25:33
I will certainly return.
SPEAKER_07
01:25:34
I think that may have been the JLOC report on the
01:25:39
That was the fallout of the investment, I think it was in the Lynchburg or Appomattox area with a foreign investor.
Liz Palmer
01:25:54
I thought it was a much recent one and I thought it was just a couple years ago.
01:25:59
Okay, so maybe that was it.
SPEAKER_09
01:26:01
We'll double-check to make sure, but if it's the VEDP, they did hire a new executive director, Stephen Moray, and he is now in the process of creating, completing action items to clean that up.
01:26:15
But if it's the Central Virginia, you'll have to check.
Ann Mallek
Supervisor, Board of Supervisors
01:26:18
I don't think J-Log would be doing anything in Central Virginia.
SPEAKER_03
01:26:35
I will speak to transit agencies.
01:26:43
As Doug mentioned, there are three components.
01:26:45
This, Jaunt, CAT, and Regional Transit Partnership.
01:26:49
And for the first time this year, we have reorganized the budget book to put all of those on one page on page 156.
01:26:55
There are changes in all of these that I will talk through.
01:26:59
First of which is Jaunt on the left side of that slide.
01:27:02
and included in the recommended budget for John is a $216,000 increase.
01:27:08
Much of this, or $157,000, is related to just continuing to provide current services for them, providing compensation for existing employees, things of that nature.
01:27:18
In addition to that, the county is recommending $59,000 for the county share of two additional positions.
01:27:24
These are positions that both support workload issues at JAWS as they have added routes in recent years such as the Hollywood Connector, the Park Connector, and just the other demand for their services.
01:27:36
Beyond just workload, these two positions are also about trying to more strategically position JAWS to take advantage of changes that are coming at the state level.
01:27:44
As the state is changing how they allocate formulas or their formula funding across the state to be more performance-based.
01:27:51
These positions are in addition to helping workload
01:27:53
will hopefully put Jaunt in a position to be a higher performing in terms of state metrics so that as the state moves more fully through this new funding methodology, the region will be in a better position.
01:28:06
As that explains the numbers that are currently in the budget, there are two updates that I do want to speak to that Brad Sheffley will direct us in the back row that we've been discussing.
01:28:15
The first of which is Jaunt has identified from the original request a decrease of $23,000.
01:28:21
For what this was in the original request, there was a match that was in place to draw down some state and federal funding.
01:28:30
But now as we are a little further into the year, John has actually in their current year identified where that $23,000 can come from from their existing budget.
01:28:37
So that would be removed from their request.
01:28:40
That $23,000 can be reallocated to whatever they desire to board maintain.
01:28:46
The other update is that the Crozet Connects route, the original request, which was not funded, was about $132,000.
01:28:54
In the time of the budget, that is a route that John has been continuing to evaluate what that looks like with a particular route, where the stops will be, how that will tie into UVA and the city.
01:29:05
They have come back and said instead of $132,000, a revised estimate of that cost would be $103,000.
01:29:13
And another approach, if the board were to choose to apply that $23,000, that cost could then be reduced to $80,000.
01:29:19
That would absolutely be a decision for the board.
01:29:23
The other just kind of ongoing piece of information we'll keep in mind as we follow this is that they are continuing to pursue grant opportunities that may further increase the county share for the first year of operation.
01:29:33
So it may be, this is an evolving issue.
01:29:36
I just wanted a short story on that.
01:29:38
I did want to share these updates beyond just the
Ann Mallek
Supervisor, Board of Supervisors
01:29:44
Ms. Mallek did bring up on Tuesday night when he discussed the Crozet community.
01:29:52
The Crozet computer route has been sort of in process development, university involved neighborhoods analyzed, stops identified, about a year and a half.
01:30:01
It isn't something new to
01:30:04
I think it's worth and there is a large contingent of people who cannot wait to buy this and also I think possibly can be incorporated more into other job groups that may benefit the overall management because I'm not articulating this very well.
01:30:37
And the positions are back on the table for consideration.
01:30:40
Brad, please help us understand better what I was trying to say.
SPEAKER_18
01:30:44
And I agree with Ann.
01:30:47
You will talk a little bit about your actual position as well.
SPEAKER_04
01:30:53
We're not going to push for that third position.
01:30:56
Just some recent changes in the area might offer a better opportunity to tackle that.
01:31:04
So it's something that isn't as critical as I had thought originally.
01:31:10
It's a longer conversation, but I talked to Andy about it over the phone today that there's some things that I think will be the tackle that meet.
01:31:20
So we're back to the two positions and that's going to handle what you need right now.
01:31:26
It's mainly compliance and road supervisors, which as Andy was alluding to, the state's performance metrics pretty much trickle all the way down to our drivers, which having an additional road supervisor means that we can continue to help them perform better.
01:31:46
On the Crozet service, so the $23,000 decrease is because we were able to find some other local match funds.
01:31:54
It was unencumbered funds that came from a previous capital effort that we underspent, so then we just took that local match and moved it over to this to kind of wash it out.
01:32:04
So Andy's mentioning that the request went down to $103,000 for Crozet.
01:32:11
Now that I had everybody probably is understanding that we submit our budgets in October, at that point I have maybe July and August as data for FY19, so it's a little hard to project things, but by now I have enough data
01:32:25
started looking at things specifically in Crozet and so I'm hedging a bet that we implement Crozet's commuter service some of the ridership that is demand response based now could shift to that and the dollar amount that I put to that was roughly about $29,000 and that's what reduced this so I suspect that that shift of ridership to the commuter route frees up that local match that you already are giving us now put into the commuter route.
01:32:54
And so that's what brings down the cost.
01:32:56
We had thought that this could possibly happen, but I just didn't have enough numbers to run to see how it would pan out.
01:33:03
The grant opportunity that he mentioned also is a demonstration grant with the Department of Rail and Public Transportation.
01:33:10
It's an 80-20 grant, meaning 20% local match, 80% state money.
01:33:15
It's a long shot, but I have known other systems that have gotten the demonstration money to put new service in.
01:33:23
They tend to want to see something that isn't already in place somewhere else to show that it can work.
01:33:29
We already have commuter routes, so they kind of already work.
01:33:31
I don't know, but we'll see.
01:33:33
If it happens, that's great.
01:33:35
If it happens, we don't need
01:33:39
any of that $103,000.
01:33:40
Am I right Andy?
01:33:42
If you keep the $23,000 in, it's a little confusing.
01:33:47
Let's keep the $22,000 in.
SPEAKER_19
01:33:53
That's a new brand.
SPEAKER_04
01:33:56
Anything less would be simple.
01:33:58
That would be great for Andy.
01:34:02
Well, the 23 is proposed to stay in, and then what that does is it reduces that 103 down further.
01:34:11
So if you think about the 103, the 23 takes off that, comes down to 80.
01:34:18
That's, ironically, the 80% that could be covered by the state.
01:34:23
So the savings that we found in some of the criminalization services we have now, plus that 23,000, would provide the 20% for that demonstration grant.
01:34:32
If that doesn't come through, that $80,000 is needed to make the service happen because then we tap into our typical rural grant, which is $50,000.
01:34:41
I tried to explain that all in this little handout, and I have some other obvious ones.
Liz Palmer
01:34:46
So, we're all doing stuff.
SPEAKER_18
01:34:49
My experience with the state says that we need to keep it random until you find out differently.
SPEAKER_04
01:34:58
I mentioned to staff that your option could be, and I would recommend this because as much as I would love money from the county, I think putting it to the side in a contingency, waiting for April, the beginning of April, mid-April is when we'll find out from the state whether or not we got the demonstration money.
01:35:17
That comes through, that contingency money would go away.
01:35:20
If it doesn't, then that's when you all can decide whether you want to fund a voucher or not.
01:35:24
That way it kind of keeps it separate from the allocation that's already there, and then it's specifically meant for the demonstration business.
Ann Mallek
Supervisor, Board of Supervisors
01:35:33
But the line is basically ready to get going as soon as we check the box on the money from somewhere.
SPEAKER_04
01:35:39
Yeah, the vehicles are already there.
01:35:42
We're already working on the alignment.
01:35:44
We're going to start up some public meetings just to start looking at what kind of alignment will be best as far as what stops and so forth.
01:35:52
So we'll be ready in August to August 1st.
01:35:56
We'll be ready to launch it.
01:35:58
We have new technology coming on board and all, so that all will be the fanfare all behind launching this.
01:36:03
It's not just Crozet, but the whole new concept that connects and the technology, bus tracking, paid by federal and all that kind of stuff.
Ann Mallek
Supervisor, Board of Supervisors
01:36:11
This works for the research department as well as the Army, the 29th express.
01:36:17
So you're holding your breath on all this launch.
SPEAKER_04
01:36:20
Yeah, I am, and I'm still holding my breath.
Ann Mallek
Supervisor, Board of Supervisors
01:36:21
Crozet people will be jumping up and down saying, what's that thing?
01:36:25
So, we need to get them off of 250 and this will be a great way to do it.
SPEAKER_18
01:36:32
contingency fund, what's the most doable way to approach this?
SPEAKER_03
01:36:39
To make sure we get this covered.
01:36:41
The interest to having this is not to move the desk to the board, you come back and revisit at the end of the day or Monday, and you're the best way to address it.
SPEAKER_18
01:36:51
Okay, that's good.
01:36:53
And you're comfortable that you're okay with two?
SPEAKER_04
01:36:56
Yeah, yeah, I think optimistic as other
SPEAKER_18
01:37:07
Thank you, Brad.
SPEAKER_03
01:37:08
Now, to clarify our earlier comments, certainly the concept and a lot of work has been going for a long time for this route.
01:37:13
My comment on the kind of things being worked out would be very fine, thank you for the details.
SPEAKER_18
01:37:18
Oh, I didn't feel criticized.
01:37:21
I just wanted to clarify.
SPEAKER_03
01:37:24
So, in the upper right-hand corner of the slide, we have funding for the first time at $25,000 for the Regional Transit Partnership.
01:37:32
This partnership was created in recent years between the county and the city,
01:37:35
University of Massachusetts as well.
01:37:38
That partnership is going from meeting every other month to every month and becoming much more active.
01:37:43
And this is really providing support and planning, this commission, and just derailing into other consulting expertise that they bring in for that community.
01:37:52
Functioning more than you may have in transit.
01:37:55
The final area of transit, which actually is related to the regional transit partnership, works as an ongoing Charlottesville area of transit.
01:38:02
to say $135,000 a year.
01:38:04
The first bullet is to clarify, this provides the same level of service as currently is in place in the county.
01:38:11
What is changing is not the level of service, it's the methodology of how costs are being allocated in the county.
01:38:17
And in a lot of ways, it is more straightforward than it has been in the past.
01:38:22
I know in a meeting with the Regional Transit Partnership, Chip Boyles, he kind of explained the history of how some of this work in the past predated everyone who was in the movement.
01:38:31
Smith is now taking a new model where CAT takes all of their operating costs for operations, administration, marketing, maintenance, kind of has that in kind of one kind of segregated bucket of money in city budget.
01:38:43
Then all of the related operating revenues from state and federal affairs and marketing and anything else would also be offset in that.
01:38:52
And a lot of math is done and we come up with what it costs per hour is to run a CAT rally.
01:38:58
and then that route is applied to the county or the city based on the percent of time that bus has been in in each jurisdiction.
01:39:07
So for example, if there's a bus running from downtown to Pan Tops, the city is paying for that bus from downtown to the county line and the county is paying for that from the county line up to Pan Tops in Paris.
01:39:19
So this is the very try and concise explanation of how this methodology changes and it is a draft MOU that we can
SPEAKER_18
01:39:25
This is what Norman and I were discussing the other night at the meeting when transit came up, Norman, and I said we were coming up with a new formula.
01:39:33
This is a much easier way to get at what we're actually paying for and what a new line would actually cost us if we implemented it.
01:39:44
And it's much more transparent, especially for us.
Ann Mallek
Supervisor, Board of Supervisors
01:39:50
We actually will get some credit for all that federal money because our citizens are bringing it.
SPEAKER_18
01:39:55
So that's a big step forward.
01:39:57
Well, of course, that's not going to be discussed tonight.
01:40:01
Tonight is more a work session around transit and how it could work.
01:40:07
But I think certainly I'm very pleased with this formula and the way we're moving.
SPEAKER_14
01:40:14
I understand it's retroactive for 10 years, so we're going to collect all the difference.
SPEAKER_18
01:40:20
We wouldn't be getting money back if it wasn't.
Ann Mallek
Supervisor, Board of Supervisors
01:40:25
One thing that has just occurred to me but is half-baked therefore is that perhaps there could be a bucket of transit so that if something moved out of one section it could stay in the bucket and then move to some other section it would give you a little flexibility as the operations models are flexing their muscles in various ways over the next couple of years and maybe it's just a way to think about it but to me those all four can sort of work together to keep
SPEAKER_18
01:40:52
Well, what Ann is saying is exactly what I was referencing the other night about the fact that the transit, we're probably going to be needing some money for transit as we go through that 20, yes, for actual wheels turning.
01:41:08
That little $25,000 K, we've operated over the last year on $34,000 partnership.
01:41:15
and so that little $25,000, well it's $25,000 and I get that, is not going, if we're going to start adding some routes for doing something that actually serves Albemarle County, we're going to have to have some transit money for other things.
01:41:31
That's right.
01:41:32
So, Ann's right, it wouldn't be bad to have a
Liz Palmer
01:41:38
This reminds me of how we allocate water and sewer services from Rivanna.
01:41:44
Water and sewer authority between the city and the county.
01:41:46
The only good thing about this is that we don't have to put meters on the line.
01:41:51
I like that.
01:41:51
That's right.
01:41:53
No millions of dollars in infrastructure.
SPEAKER_18
01:41:54
Of meters of infrastructure.
Liz Palmer
01:41:56
That's right.
01:41:57
But it's really the same.
01:41:58
Yeah.
01:41:59
And exactly where we need water and sewer.
SPEAKER_14
01:42:01
But we do also have funds set up in budget in the contingency.
01:42:06
We do have some.
01:42:07
That would be an appropriate area for the board to discuss it.
SPEAKER_19
01:42:16
Would you like us to move on?
01:42:17
Sure.
01:42:20
This is, we started this, we provided some of this non-departmental information to you at the very first meeting that had to do like the revenue sharing and some of those pieces.
01:42:30
It's a chapter in your budget that is not oriented towards any one category or not.
01:42:35
That's why it's got that funny name of non-departmental.
01:42:39
But anyway, Andy was just gonna summarize what's in this chapter.
01:42:42
Again, we hit most of it the very first meeting, so we don't think there's a lot to go over.
SPEAKER_03
01:42:48
That was actually the majority of my time.
01:42:54
I will say, last Thursday, 98% of this pie we talked about as we talked through the transfer to schools, transfer of capital debt, and revenue sharing.
01:43:03
The other uses of funds, which is that kind of light blue, kind of from about 12 o'clock on the pie chart of 2%, we have listed on this slide the reserves and what kind of included in that.
01:43:14
I don't plan to highlight, there really aren't any major changes, but we're certainly available for questions if you want to ask them.
Ann Mallek
Supervisor, Board of Supervisors
01:43:24
Just in response to several citizen questions that I absolutely could not answer, people were very interested in, somewhere in the budget document next year, having a little paragraph about the formula for regular share.
01:43:36
Because they said, why did our number go down?
01:43:39
And my guess was, because their assets went up, and perhaps faster than ours, and so that changes it.
01:43:44
But I know it.
01:43:45
There are 16 different things that you consider.
01:43:47
And maybe we list them.
01:43:49
And then people will be equally confused.
01:43:51
I don't know.
01:43:52
So think about that.
SPEAKER_07
01:44:01
I remember that that formula was intended to really reach a particular number.
SPEAKER_18
01:44:10
It was created to reach a number.
SPEAKER_07
01:44:15
If I recall, we came up with an explanation as to how it works.
01:44:24
I'll see if I can dig that up.
SPEAKER_18
01:44:27
It certainly is a reasonable thought to put something that's kind of short in here that would help people that the formula takes into account sales tax and just go through a couple of those things.
01:44:45
all eight pages of it.
Liz Palmer
01:45:13
Are you alright with moving to the...
SPEAKER_18
01:45:15
I think we're almost through your book.
01:45:17
Well, I'm sorry, moving back up.
SPEAKER_19
01:45:21
Okay, we just have, actually this is the last slide.
01:45:24
We have worked, I want to thank you.
01:45:26
You have worked through this whole document together with us through these work sessions, so thank you so much for your attention and involvement.
01:45:34
This last one, again, is Annie, so I won't say any more about it.
SPEAKER_03
01:45:39
But this will be the other slide.
01:45:40
I'm sorry, is there a question?
Ann Mallek
Supervisor, Board of Supervisors
01:45:41
No, before you start celebrating, I did have a question that I can do it after you do your thing.
SPEAKER_03
01:45:48
This is the other funds, which is page 173.
01:45:52
There are a lot of funds listed on this slide.
01:45:56
Many of them we have talked about that have a strictly general fund component.
01:45:59
For example, on the bottom right, you see the Economic Development Fund and Housing Fund.
01:46:03
We've discussed the funding that was being proposed sitting there.
01:46:06
There are other funds that have a connection to the general fund, like the witness grant, which is the fourth bullet down on the left slide.
01:46:12
There's not a major change in that.
01:46:13
There's a local match for that.
01:46:14
It's included in part of the Police Department.
01:46:16
We're going to go through those.
01:46:17
And there are other funds up here that really don't affect the general fund.
01:46:20
It's more money is received when money goes back out.
01:46:23
An example would be the criminal justice grant, which is on the left-hand column, the fourth one down.
01:46:28
That's funding with the county as a fiscal agent for a grant that is administered by Offender Aid and Restoration, where the state provides a substantial grant.
01:46:36
The county manages that.
01:46:37
Offender Aid provides all the services, and they really do impact the general fund, other than the kind of finance that can be the fiscal agent.
01:46:44
So unless there are any questions, I do not have any further comments on this slide.
Jeff Richardson
01:46:54
So Mr.
01:46:55
Chair, before we go into policy, operating budget policy considerations and wrap up, we are scheduled to leave here until this work session is scheduled to go from three to six.
01:47:08
And if you won't take a couple minute restroom stretch,
01:47:17
and then move into wrap up on operating budget policy considerations.
01:47:22
The board I'm sure may have technical questions or they will often take the work session in a variety of ways.
01:47:30
This might be a good time to consider a break.
SPEAKER_10
01:48:06
Hallis, back to order.
Jeff Richardson
01:48:09
Mr. Richardson, are you next up?
01:48:20
Yes, sir.
01:48:21
As Ms. Alshaus said before we took the brief break, that takes us through the general overview of the operational side of the House.
01:48:33
And so at this point in time, I would
01:48:36
Pass the board for discussion and consideration of guidance.
01:48:44
If you've heard anything regarding departmental requests, positions, community agencies, et cetera, that you as a board would like to talk about and give us some direction on, the next time that we'll be coming again will be March the 4th.
01:49:08
between now and March the 4th.
01:49:14
There's things that you, and again, that's just your proposed rate ceiling for advertisement, but today it would be helpful if you've written things down, flagged things, and you're looking for staff to begin to work on identifying adjustments to funding.
Liz Palmer
01:49:40
So what are your thoughts around when we have those two positions that Phyllis talked about?
SPEAKER_18
01:50:02
have this discussion today and talk about those at a Labor Day?
01:50:06
I guess I'm struggling with the process here.
Jeff Richardson
01:50:10
OK.
01:50:12
The two positions that Phyllis talked about that were next on her own funding priority list, as the board heard, was housing generalist position.
01:50:20
And I believe maybe because all parks around
01:50:24
That's an adjusted figure.
01:50:36
So really you're looking at approximately
01:50:49
that you want us to begin to look at how we, what some of our funding strategies would be to fit that additional amount of money into the budget.
01:50:57
If I hear from the board that yes, between now and the fourth, we'd like you to go back and figure out if we were to say yes, to move those positions of funding, what would be some strategies that we'd like to consider.
01:51:10
We'll be happy to do that.
SPEAKER_18
01:51:12
Okay, and that doesn't commit us at this point, just the information.
Ann Mallek
Supervisor, Board of Supervisors
01:51:16
Then we'd have the Excel sheet with the numbers that change.
01:51:22
And in that same category that I hope you would also put the possible changes that we discussed today as well.
SPEAKER_18
01:51:31
And I guess my concern, I'm still going back to transit because we're all talking about how
Liz Palmer
01:51:37
Y'all can do affordable housing and Liz isn't going to get her people someplace and I'm not going to get people.
SPEAKER_18
01:51:45
What is the best approach for providing some, and I don't even know at this point, I mean I feel awkward even saying it, so I don't know how much we'll even need.
01:51:56
Are you all confident that if the transit partnership, if we decided this next year that we needed to fund another Catholic,
01:52:06
that we would have some place to go to find the money for that.
01:52:09
I guess that's where I'm trying to get at.
01:52:11
In the $50,000 to $70,000 range?
01:52:13
Yeah, maybe, I don't know, maybe $100,000.
01:52:16
I just remember that, how shocked we were when John came to us a couple of years ago and said, if you want a bus to go from hydraulic road to Lowes and Vicious, it's going to be $600,000.
01:52:28
Now, I don't think that that's necessarily going to happen again.
01:52:35
But when I have people that are riding, having changed seven times, less than seven times to take a job two miles away, I'm anxious to see if we can start running transit a little bit better in this community.
01:52:49
And I just don't think that it's going to happen with no additional funds.
01:52:55
I guess I'm struggling here.
01:52:57
Where are the fun pops?
SPEAKER_10
01:52:59
Let me tack on that question if I understand what was explained to us the other day.
01:53:02
Let's say, Diantha was not bringing that up right now.
01:53:05
Six months from now, that popped up as a request.
01:53:09
My answer would be it would come from the stabilization model based on the description of those funds the other day.
01:53:15
Meaning that we have the smaller
01:53:21
Reserve for, got the name of it, it was loaded to her, the example was a police car.
01:53:26
It was one-time monies.
01:53:29
The stabilization fund would be mid-tier things, but that would be more like reoccurring funds.
01:53:34
I guess it could be one-time monies.
SPEAKER_19
01:53:36
So if you don't mind, I'll share some more information about, do you have a reserve for contingencies that will have some one-time and some ongoing in it?
01:53:44
So what we do in OMB is like, oh, it's for a police car.
01:53:48
This is one time.
01:53:49
So we will recommend it, and it comes back to you as appropriations.
01:53:53
So if you say, go do this, we'll do it, and you have this reserve.
01:53:56
But Mr. Galloway is correct that then you also have a stabilization.
01:54:00
a one percent stabilization fund in place.
01:54:05
In my mind I was just going to go re-read it again because in a way part of it was for if the revenue started dipping we hadn't started having a recession.
01:54:13
It has that but it did have some other language in it too.
01:54:17
So you start with your reserve for contingencies and then that is the next, and I think of it as a layer of funding before you go through 10% for an emergency.
01:54:25
So we do have a couple layers of contingencies for what the board might want to do or for when things come up.
SPEAKER_18
01:54:31
And I think this is a ways away.
01:54:33
I don't think this is going to necessarily pop up in July or August, but I do think that within the next year
01:54:42
We may have a need for something.
01:54:44
Maybe we're going to want to serve Norman's area up on Pan Tops where there are all kinds of jobs and not much transit to get people to those jobs.
01:54:54
And I don't know.
Jeff Richardson
01:54:55
I believe Mr. Sheffield would like to say something.
SPEAKER_04
01:55:02
So this touches on Andy's comment about the state funding stuff that's been going on.
01:55:08
Fortunately, I've been serving on the committee that's been really talking about a lot of this.
01:55:15
This area in FY20, probably 21, is going to be required to start doing a different transit plan, more of a strategic type transit plan.
01:55:23
That should be more details and more analysis about what needs to feed those kind of ideas.
01:55:31
One of the things that's kind of been
01:55:32
I think the disconnect here in the region has been when do we bring up ideas, get them through the process of discussions embedded through both the Board of Supervisors and City Council so that we're understanding what needs to be funded, where the resources come from, and then it makes its way into the budgets before October.
01:55:50
That is not the time for me to ask Amy, you know, hey, I'm going to submit a $132,000 request for a new service.
01:55:59
That is just, we're getting too large in our transit services to think that that's the most sustainable way of asking for revenues.
01:56:06
So I think that new approach, every year that plan has to be updated.
01:56:11
And so we're talking internally amongst ourselves about what is the best process.
01:56:15
And it's going to have to probably start in spring.
01:56:17
to start vetting the random ideas that are out there, process them, and probably in June is when we say these ideas have merit and potential to spend a couple of months putting numbers and stuff to it and then having more of a public conversation.
SPEAKER_18
01:56:30
And Heather Hill, one of the, you know, and Chip and I have talked about this, Kathy, all, you know, just various how are we going to get, how would we get, I'm sorry, not Heather, Kathy,
01:56:40
How would we get these ideas before?
01:56:45
And we talked about it a little bit when we were looking at this formula with Nicaiah in that one committee meeting.
01:56:51
So it's certainly, what Brad's saying is certainly on our mind.
01:56:55
I'm just concerned that we're going to end up in a place where we do some of this work and then Andy, it's
01:57:04
Where do we go to even find the money, I guess is what I'm saying.
SPEAKER_14
01:57:09
Well, I think you're underestimating the amount of work that would need to take place to reach agreement about such a route.
SPEAKER_18
01:57:18
Well, I said it's not going to happen right away.
SPEAKER_14
01:57:20
What I'm referencing is I think there would need to be an agreement with the city and the county both on this.
SPEAKER_18
01:57:31
That's what the formula we've just agreed for is all about.
01:57:39
When the bus goes into Albemarle County, that's what that formula that we've been talking about is all about.
SPEAKER_14
01:57:45
But a feasibility study, not just the cost of it, would have to determine what the ridership level would be.
01:57:52
One, that's all I'm saying.
01:57:53
So I think there's going to be a startup time there prior to this occurring.
01:57:58
In the meantime, the 1% stabilization fund
01:58:01
has $2.9 million.
01:58:04
So that's there to help offer that.
01:58:07
But I think realistically, it's going to take an amount of time.
01:58:13
It may not be in this budget cycle.
01:58:15
It may be in the next budget cycle that it would have to be appropriate.
01:58:19
It could be.
SPEAKER_18
01:58:20
I guess I'm just starting the discussion.
01:58:22
We need to have the discussion.
SPEAKER_04
01:58:24
And I would just add that's one of the reasons why the $25,000 has been allocated is to really help strengthen that process so it's not more to work with the PDC to help.
01:58:34
So I think things are lining up really well I think to better inform the budget processes as well as really take
SPEAKER_18
01:58:41
And that's what the partnership is all about, is doing that work and then bringing it back to the Board of Supervisors and to City Council to say, we have determined, the partnership has determined that we need a new route here, well we need to do this.
01:59:04
So, I just didn't want to, I just want everybody to be thinking about
SPEAKER_19
01:59:14
I just wanted to share the stabilization fund reads the budget stabilization reserve may be used from time to time as necessary to meet unanticipated one-time emergencies and unanticipated expenditures
01:59:32
required to pay operating costs necessary to maintain the quality or level of current services.
01:59:39
So it was set up in a certain way for current services.
01:59:43
However, this is your policy.
01:59:45
You could make adjustments to it.
01:59:47
This is just the way that it was written at the time was not really to add new services, was how it was written at the time.
01:59:53
I just wanted you to be aware of how the policy reads, and then it could be that you could
SPEAKER_12
01:59:58
Laura, would you not first go to reserve a contingency for ongoing operating expense related to an unforeseen expenditure that falls outside of the budget process?
SPEAKER_18
02:00:11
Which is what we've done in the past.
Liz Palmer
02:00:15
Yes, and that's why we built that in.
Jeff Richardson
02:00:19
One percent is 2.9.
02:00:46
I think we're covered based on what I've heard today and what you're talking about in terms of scope and where you are and how the $25,000 may be used to analyze
SPEAKER_18
02:01:15
because we are trying to figure out exactly what Brad's talking about, how that's going to play out.
02:01:20
Alright, sounds good.
SPEAKER_10
02:01:22
So we have the DSS positions, we have the transit part, are there other items?
SPEAKER_13
02:01:33
along with the DSS position about housing but to have the 700,000 that was going into affordable housing go up to a million and even more importantly to have it become more of an ongoing
02:01:49
Housing Fund, which we talked about.
02:01:53
I think that's a little bit like what Diantha said about the transportation, which TJPDC is doing.
02:02:03
It's like they're doing the transportation tonight.
02:02:05
They've been doing this housing analysis, which is coming out this month.
02:02:09
And clearly, we're going to want to do
SPEAKER_10
02:02:12
If we did that, would that be taking $300,000 from the $2 million or so that was in an unprogrammed for strategic priorities, that fund that's sitting there?
Jeff Richardson
02:02:43
on your student union that is in capital reserve.
02:02:49
I may notice that there were about six items that had been flagged by the board in your prior work session.
SPEAKER_10
02:02:56
It's a separate conversation.
Jeff Richardson
02:02:57
It's a separate conversation, but I don't want you to feel like that I'm trying to silo you away from that because it's a great question.
02:03:05
The answer to that is that the board wanted $300,000 of the strategic priority capital
02:03:13
I just don't want to start mixing up repeating money with recurring money with one-time money.
SPEAKER_10
02:03:41
So we could stay on the recurring money
SPEAKER_13
02:03:44
I guess I'm a little clear of this order of things, but in a way that's what I'm trying to say is it would be recurring money and that's a separate issue from getting $300,000 and that's a me and one quarter issue It depends on if we spend it
Liz Palmer
02:04:08
We're going to look at the additional position for social services.
02:04:25
I just want to see that policy of how we're going to spend it first is what I'm kind of waiting on.
02:04:31
And we've got the Southwood situation going.
02:04:34
We're not quite sure what that money's going to look like currently.
02:04:40
And there's so much in play right now in my brain that I'm not quite sure what we're going to do with the additional money.
02:04:47
And so that's why I'm hesitant.
SPEAKER_14
02:04:49
Well, and also we need to factor in, as we've had an earlier discussion about this, and staff provided a comprehensive view of the amount of resources dedicated in the budget.
02:05:01
We're putting many aside for AHIP.
02:05:04
We have Piedmont Housing Alliance.
02:05:07
All of those are housing related.
02:05:09
And I think we need to look at the whole picture so we're aware, in terms of our nine strategic priorities,
02:05:18
What are the degree of resources we're going to dedicate to each one of those?
02:05:22
Because as soon as we put more into one, we're taking away potentially from another priority.
02:05:29
I would like to be informed once again looking at a comprehensive list of what we are expending in this proposed 2020 budget for housing, affordable housing in Albemarle County.
02:05:46
So, for instance, if we had a new Brookdale, would we have the money set aside to do that?
Liz Palmer
02:06:00
That's a reoccurring cost because it's a tax rebate, essentially.
02:06:08
So that would be a reoccurring cost.
02:06:16
I look at it as potential revenue that we're giving up.
02:06:23
That's still the money we're losing.
SPEAKER_13
02:06:26
If you look at the economic development, we're putting $3.2 million in that for the same thing, that if opportunities come up, we have the money to do something with it.
02:06:37
That seems to be what happens with housing, too, is that there's Brooklyn all of a sudden that comes up, and we scramble around them to figure out something good.
Liz Palmer
02:06:45
So that's why I want the policy.
02:06:47
It seems like we have, although I'm not always clear on our economic development policy, which I'll admit I'm not clear on it, we have the funds, one that does state matching funds, and we have one that does infrastructure development out of our pockets.
02:07:05
So we have these different pockets that do different things within the fund.
02:07:09
And see, that's my problem.
02:07:10
I just don't know what we're doing with the housing software.
SPEAKER_18
02:07:13
And the economic development money, we have at least some idea that there's a pretty good return on investment with that money as we spend it, for lack of a better word, or use it.
02:07:29
The regional housing, affordable housing partnership that you referenced, Norman, you're exactly right, and we started that.
02:07:38
The problem is it's had one meeting.
02:07:41
Two meetings?
02:07:42
I think really one meeting.
02:07:45
That group ultimately will be making some recommendations, but while the transit partnership has been working for two years and really just getting to where we are now, they've had one meeting.
02:07:57
So I'm really not ready to say exactly what, I have no idea what their recommendations will be, and we're probably at least a couple of years away from that in my opinion.
02:08:09
In the meantime, we do have another new employee coming on board.
02:08:12
I'd like to sort of let that play out and see what policy changes or what it might look like before I would commit right now to a lot of work on behalf of something for affordable housing.
SPEAKER_10
02:08:25
So are there other reoccurring from departmental requests, positions, things like that that we need to put on the table for board consideration for staff to come up with some options for us to consider?
02:08:37
I have a small one that I would like to flip that.
02:08:40
I don't know the number amount.
02:08:42
My understanding in the sheriff's budget that the sergeant position was not a full-time position ad, but yet it was muddies for an upgrade from deputy to sergeant.
02:08:55
Now that's just from a casual conversation well before this budget that I had.
SPEAKER_03
02:08:59
As it was requested, there were two untongued requests in the Sheriff's Office that was requested as additional FTE.
02:09:05
Perhaps there has been a revision that has not been, that's by the way, duplicated to us.
SPEAKER_16
02:09:09
And we also have a reserve that's set aside for when, when those kind of things happen that happens regularly.
SPEAKER_10
02:09:16
So if it's an upgrade, an upgrade we can handle through our normal.
02:09:21
I would like to know the difference.
02:09:24
If that's the case, because that just helps understanding in the full or in the bigger picture.
Liz Palmer
02:09:28
And how does that handle?
02:09:29
If the sheriff's office requests it, you evaluate that to see if they were going to give them the money.
02:09:37
HR?
02:09:38
Yes.
SPEAKER_18
02:09:38
It's HR.
02:09:39
If that's processed in HR.
SPEAKER_10
02:09:41
So what you're saying is a normal operating procedure.
02:09:43
If somebody gets promoted, we're able to do that without it having to be a big mess.
SPEAKER_13
02:09:52
I'd like to see the overall requests for positions.
02:09:59
I didn't take very good notes.
Liz Palmer
02:10:01
There's unfunded, at least what we have in here for each section.
Jeff Richardson
02:10:07
Would the board like for us to put together a list on one sheet of all the unfunded positions?
Ann Mallek
Supervisor, Board of Supervisors
02:10:16
That's not hard for us to do.
02:10:21
It's very long, but we can do it.
SPEAKER_13
02:10:25
Maybe ones that we've talked about, I don't know if some might add.
SPEAKER_18
02:10:29
We can do it.
02:10:30
I'm not, I'm going to figure it out.
SPEAKER_10
02:10:33
So, I mean, if you've got specific ones in mind, it's not itemized in the book or the positions.
02:10:41
So, you know, I think it's a little overkill to go back and list every single one of them.
02:10:45
Exactly.
SPEAKER_13
02:10:46
I was thinking I'd list the ones we've discussed.
SPEAKER_18
02:10:49
Well, I think we've only discussed the two that we're talking about for social services and the one that Ned mentioned that we're taking care of.
Jeff Richardson
02:11:00
Right.
02:11:00
To put in, I mean, I just want the board to
02:11:07
In the ballpark of 70 some
02:11:29
Well, I did ask for the break down for the police department.
SPEAKER_10
02:11:54
and with putting the Department of Social Services in there, it looks like their first priority, if they went and they would just be another patrol officer, their second priority would be the SRO, the School Resource Officer.
02:12:07
I would be willing to, in considering the DSS positions, because of course all of this is going to come from somewhere else when you come back with the options, but I would like to see one more position there so I can weigh the pros and cons against the DSS positions.
SPEAKER_18
02:12:22
I don't have a problem with looking at it that way.
SPEAKER_10
02:12:26
They're first and or second.
02:12:31
To me it's their first priority position, which they mentioned was patrol, not SRO would be second.
02:12:37
But the SRO officer, just to throw out there the way it was described to me,
02:12:41
When schools out, it becomes a patrol position.
02:12:49
With service, that extra one I understand with service and support out in Henley and the western part of the county.
02:13:02
I'm sure that information can be discussed more when this comes back for consideration.
SPEAKER_18
02:13:06
So that's a great idea.
02:13:07
So the school piece, not school, but the police officer, those two top are funded.
02:13:13
The SRO is what we're saying, and then their top one, which was the patrol, and then social services.
Jeff Richardson
02:13:20
So I want to summarize at this point, just to make sure we understand.
02:13:23
When we come back on Tuesday, we will have analyzed and described the cost.
02:13:28
Yes, I'm sorry.
02:13:30
I'm cracking myself.
02:13:42
and then a control position in police and an SRO.
02:13:46
All of this is for your operational impact and so we would come back with some options for you to consider to be able to put these positions in UI first in balance.
SPEAKER_18
02:13:58
So, and you would show us with the police officer, the school resource, the funding from the schools that involves that.
Liz Palmer
02:14:05
Sure.
SPEAKER_18
02:14:05
Yeah.
Liz Palmer
02:14:05
So in the Sheriff's, just to go back to what, I just like some of the information on this from the Sheriff's office.
02:14:12
It says unfunded requests include funding for one Sergeant's position and one additional Sheriff's deputy's position.
02:14:25
Are those the only unfunded, this is one of my questions, are those the only unfunded because the wording says includes those two and it doesn't say
02:14:34
Those were the only positions?
SPEAKER_03
02:14:36
Yes, those are the only two in federal requestering here.
Liz Palmer
02:14:39
And was that sergeant's position a brand new position?
SPEAKER_03
02:14:43
Both of these would be additional positions to increase their authorized FDP count by two positions.
02:14:49
So that has nothing to do with that.
SPEAKER_18
02:14:52
In other words, what would go through HR in a normal process?
Liz Palmer
02:15:01
I'm blanking on my word here.
02:15:18
But as far as design studies for compost facility, that kind of stuff, that would be a one-time money.
02:15:31
We don't have an amount now.
02:15:32
We don't have an amount.
02:15:33
No one does.
02:15:35
But if that materializes for the construction costs materialize in the next year, that would be something that we could do.
02:15:48
As was mentioned in the reserve continues, there is a ongoing component and a one-time component.
SPEAKER_12
02:16:09
So depending on what the need is, if not the two million reserve.
02:16:19
Brian?
SPEAKER_03
02:16:20
We've got a dollar amount at this time.
02:16:21
Just trying to acknowledge that there are...
Liz Palmer
02:16:27
I'm just bringing it up one more time.
SPEAKER_12
02:16:28
It's a contingency by name, and it's used for that purpose, recognizing that things do happen during the course of the year that are currently unanticipated.
Liz Palmer
02:16:40
We're working on it now, so it's anticipated, but we don't...
02:16:48
Norman asked again, Laura, what's in that reserve for contingency when you combine the one time and the ongoing?
02:16:55
Combined, it's 537.
SPEAKER_19
02:16:57
537.
02:16:58
It's a mix.
02:16:58
280 and 250.
Liz Palmer
02:17:02
280 and 250.
02:17:03
Can you repeat, which is the one time stabilization?
02:17:06
287 is ongoing, 250 is ongoing.
02:17:08
287, ongoing, 250.
SPEAKER_10
02:17:13
What is it?
02:17:14
Stabilization is 2.9 or 2.
SPEAKER_18
02:17:16
And our policy right now says that that's not to be used, it doesn't say you.
SPEAKER_19
02:17:28
Yes, it's specifically to maintain the current level of services.
02:17:32
That's the way it's written currently, yeah.
SPEAKER_14
02:17:35
The other thing about discussing that larger item,
02:17:41
All other things being equal, having run part of the variances and the audited budget that we have over the last several years, though there is reason for concern going forward in terms of tax receipts in two areas, and possibly a third, that
02:18:00
Still, we should see after the audited 2019 budget comes through, there should be some degree of positive variance there if everything's broken down.
02:18:11
And Liz, that would be, it sounds to me that would be timely, because about the time that that audit would be completed and the board would be looking at that positive variance, then you're going to have estimates for what that overall program facilities can be required.
02:18:29
Two of those curves should cost about an opportunity.
Jeff Richardson
02:18:35
So, Mr.
02:18:36
Chair, if there's no more, if there's no more unfunded requests today, this won't be your last opportunity to talk about it.
02:18:44
At least one board member has asked to look at all the unfunded positions for the department.
02:18:50
We're going to send that, it's not hard to put together, we'll send that to the board and
02:18:56
If there's no more unfunded request for texture's operating budget, are there things that the board as a board would ask us to consider removing?
02:19:10
Anything that you've seen out of the operating departments that you feel like
02:19:16
It's not timely, it doesn't allow strategic plan, anything that board members flag that you would like for us to consider removing because that certainly will make our jobs easier between now and Monday to begin to find capacity on the operating site.
Ann Mallek
Supervisor, Board of Supervisors
02:19:43
I had circulated an email which can just stay in the file for next time and that was about, it was in the strategic priority, something or other, capital reserve that my suggestion was that we not be saving $300,000 to
02:20:01
and so on.
SPEAKER_03
02:20:18
I will clarify the intent of that was to be such as types of community development studies.
02:20:29
I just want to clarify that.
Ann Mallek
Supervisor, Board of Supervisors
02:20:31
I thought that particular one could wait and you can draft the crazy master plan instead.
02:20:35
I've been told a stack of Bibles is actually going to start in September, but I don't see it in the budget.
Jeff Richardson
02:20:48
We're wrapping up.
02:20:50
We're close.
02:20:51
We're going to take a minute with the board's allowance to do so.
02:20:55
We're going to take a minute and go back to the capital budget.
02:20:59
We'll just take a second and recap.
02:21:02
Now we're backing away from the operating budget, backing away from continued money, and we're going back to one-time money.
02:21:11
Capital budget, policy considerations.
02:21:13
Thank you for your guidance in our last meeting.
02:21:16
to revise our capital budget to re-prioritize the initial phase of the biscuit run.
02:21:26
Did board members want to discuss any other direction at this time with our capital alignment?
02:21:36
And then if you choose to talk about the $2 million that is in the strategic priorities capital reserve, we can.
02:21:50
Maybe we should see what you have flagged for us first.
02:22:09
You can continue to keep it in capital reserve.
02:22:13
You can also revisit it at any time during the year.
02:22:19
to talk about your strategic capital reserve.
02:22:25
In the last meeting, we put the nine strategic areas up, and it was mentioned that there was interest in trying to do an additional sidewalk project in an aging urban area.
Liz Palmer
02:22:39
Two.
02:22:40
Two.
02:22:41
We have an aging urban area over on my side, too.
02:22:46
OK.
Jeff Richardson
02:22:48
It was also, and Liz I may be confused, because I also wrote that, I believe it was you that said, I'd also like to look at the sidewalk project on Lynchburg Road.
Liz Palmer
02:22:59
Yeah, on Lynchburg Road.
02:23:01
It's aging infrastructure with some new development with a, clearly I think it's a attractive nuisance on the other side of 64 on the city side where we've got a lot of people trying to get under a bridge
Jeff Richardson
02:23:18
So what we can do, I'm going to look at Trevor, between now and next week, if there's board consent on looking at two additional sidewalk projects, is there a way that we can begin to ballpark, or would that be something that we carry into next year?
SPEAKER_06
02:23:41
We carry it in to get the information that we need.
02:23:44
Kevin McDermott's aware of it, we may be a vestige.
Liz Palmer
02:23:48
Kevin has said online that he's developing with the city a larger grant opportunity that would include this part in it.
02:24:01
If he doesn't get that funding, that little area needs to be done.
SPEAKER_06
02:24:06
I believe that's part of the six million.
02:24:08
It's in the BIPED quality of life.
Liz Palmer
02:24:15
It is in that, but I believe it's an urgent need if it's not going to get grant money.
02:24:22
Just that one section.
02:24:23
I'm not talking about the whole kit and caboodle.
02:24:26
I'm just talking about that one section.
SPEAKER_06
02:24:27
Without knowing the details of what Diantha's talking about,
Ann Mallek
Supervisor, Board of Supervisors
02:24:32
My personal preference for this would be
Liz Palmer
02:24:48
come up with really good things that we don't have prices on yet, like the transit and a bus crowd and sidewalks and compost facilities.
02:24:59
So why don't we just, affordable housing opportunities, why don't we just keep the two million for now?
Jeff Richardson
02:25:05
Keep the two million, we've got a list of projects, we'll continue to work in our specific areas to begin to refine what that is.
02:25:13
And that work will not stay
02:25:17
And what we might end up doing is taking some of the money from that $2 million to do some work around
SPEAKER_18
02:25:40
just looking at these projects and saying where they are and what would be that, you know, how much would it look like, just the preliminaries so that we could talk about them next year when we're talking about the CIP and, you know, and we'd at least have a little bit more of an idea of what it would look like and what it would take.
02:26:00
Does that make sense?
SPEAKER_06
02:26:00
Yes, ma'am.
02:26:02
I would just say if we're looking to do something like that for the FY,
02:26:07
21 budget cycle, we'd actually want to be doing that work.
02:26:11
this spring and summer so that we would have kind of the studies in place for our CIP cycle for next year.
SPEAKER_18
02:26:19
That would take a little bit of money, right?
SPEAKER_06
02:26:21
It would, and I'm saying we might need to advance that into the now funding.
SPEAKER_19
02:26:26
We could do that with this funding if you wanted to advance it.
02:26:29
It is available right now.
SPEAKER_06
02:26:31
If you recall what we did for NIFI, worked through the list and then narrowed it to the top one or two.
02:26:38
We spent a little bit of money doing the
02:26:40
the conceptual due diligence and we came back with some programming and cost estimates.
02:26:47
That's what I think we're talking about.
SPEAKER_18
02:26:48
Well, what I'm talking about, because Liz is talking about what?
02:26:50
Old Lynchburg Road, Liz?
02:26:51
Yeah.
02:26:52
Yeah, and I'm talking about the Solomon Road, Hessian Hills area where that old infrastructure, those old neighborhoods, you know, but the interesting thing about that area is the roads wide
02:27:06
but it would be, I just would like to have a sidewalk along that and I could show you on the map exactly the location but that's where I'm talking about sort of between Stonefield if you think about it and Georgetown Road
02:27:20
and the Stonefield, the way it cuts back.
02:27:22
I don't know that we'd have to do the whole area at one time, but there is one part where we desperately need a sidewalk.
02:27:29
It would do some traffic calming.
02:27:31
We have people parking 10 and 12 cars, one person parking 10 and 12 cars along two sides of the road.
02:27:38
I mean, a sidewalk through there would be really nice for those folks.
02:27:42
and there's a lot of pedestrian traffic.
SPEAKER_13
02:27:44
That's a new sidewalk or something?
SPEAKER_18
02:27:46
Yes.
02:27:47
It's not an old neighborhood.
02:27:48
It's an old, old neighborhood, but a new sidewalk.
02:27:53
That's a lot worse.
Liz Palmer
02:27:54
Yeah, that's a lot worse.
02:27:57
Everybody knows what I'm talking about on Old Richmond Grove.
02:28:00
This is where the new affordable housing
02:28:03
Timberland Park went in and it's very dense, lots of apartments, that kind of thing right there, but in that Timberland Park apartments there's a lot of people with young children.
02:28:18
and we've got Azalea Park right on the other side of 64 with no safe way to get.
02:28:25
No sidewalk there either, right?
02:28:27
Right, well Timberland had to put a sidewalk in front of them.
02:28:31
But there's no connection.
02:28:32
And there's no crosswalk from the apartment complex right across the street.
02:28:36
and so that whole area is a very dangerous area for families and children to try to get to Azalea Park.
02:28:44
There's also now a trail that the city put in along the river across the street from Azalea Park.
02:28:52
So there's all these attractive, wonderful things on the other side of 64 and none of the people can safely get there and that's why I keep bringing this up.
02:29:03
So that's new too.
SPEAKER_18
02:29:06
So the cities are both new projects which follow.
Ann Mallek
Supervisor, Board of Supervisors
02:29:09
While you're writing, Trevor, for scoping and design, I know we've been talking about the new locations for the Wigan Hole Bridge and trying to take advantage of the land donation and developer donations.
02:29:24
and we really, if there's design money that's needed to get to the next step so we have the real thing to go back to our landowner.
02:29:32
We've been sort of poking at that for about three years now and it's been really great.
02:29:36
I know Jack has a bunch of plans in his file that were done by Scott Collins in the new locations but I've just never been able to get a response on so it may be that we need to do some money investment to get it wrapped up but if we can knock a couple million dollars off that project,
SPEAKER_19
02:29:55
Next slide.
02:30:04
So we're talking now about our next meeting, Monday March 4th 3 to 6 in this room.
02:30:12
You do still have some placeholders if you'd like additional work sessions, but our next work session would be to discuss these items further.
02:30:21
and then approve your proposed tax rate for advertisement and then approve your proposed budget.
02:30:28
So what your proposed budget would be, the recommended budget that we presented and talked about through these work sessions with your amendments to it.
02:30:35
If you have amendments that you decide to do as a board.
02:30:38
And that would be our March 4th meeting.
02:30:40
And then what that does is it leads right in
02:30:43
and then to the April 9th public hearing on the board's proposed budget and the public hearing on your tax rate and then April 16th is when you set your tax rate and approve your budget.
02:30:55
So that's where we are in the process.
Ann Mallek
Supervisor, Board of Supervisors
02:30:59
We need the month between to advertise the proposed budget for Ann Mallek and the proposed rate.
SPEAKER_19
02:31:06
So we can react.
02:31:08
There's timing associated with these related to your legal requirements and things.
02:31:14
So what you're required to do is, due to your tax rate, the proposed budget's very important to get done as soon as possible so you have time to discuss it in your town halls and get ready for that and for us to get the work together so that you're ready for your April 9th.
Jeff Richardson
02:31:30
Any final questions from the board?
02:31:38
Any final direction, Mr.
02:31:39
Chair?
02:31:40
Anything that we...
SPEAKER_10
02:31:44
Anyone from anyone outside of the two things?
02:31:49
Doesn't seem like it.
5. From the Board: Committee Reports and Matters Not Listed on the Agenda.
SPEAKER_10
02:31:55
Any matters not listed on the agenda from the board members?
6. From the County Executive: Report on Matters Not Listed on the Agenda.
SPEAKER_10
02:32:00
everything from the County Executive Office.
7. Adjourn to February 28, 2019, 7:00 p.m., TJPDC Water Street Center, 407 E. Water Street.
SPEAKER_10
02:32:04
So prior to adjournment, how many of us are attending the transit workshop tonight?
02:32:11
One, two, three, four, five.
02:32:13
Okay.
SPEAKER_18
02:32:13
So we've got five.
02:32:14
So we'll call us on the other way.
SPEAKER_10
02:32:18
Everybody look at Liz Schanful.
02:32:22
All right, so with that, then we will adjourn to February 28, 2019, 7 p.m. at the TJPDC Water Street Center at 407 East Water Street.